City Building Dept Secretary — Public Service Admin

East Chicago; East Chicago (IN); Vor Ort; USD 36.000 - 52.000; Vollzeit

Zusammenfassung

The City of East Chicago is seeking an organized, detail-oriented Secretary for the Building Department to provide administrative support, handle permit processes, coordinate inspections, and assist residents and contractors.

The position emphasizes accuracy, confidentiality, and compliance with SBOA requirements, with duties including records management and daily departmental operations.

Qualifikationen

• High school diploma or GED.
• 1 year of administrative, clerical, secretarial, or customer service experience preferred.
• Experience in municipal government, permitting, or building department operations preferred.
• Proficiency with computers, Microsoft Office applications, and electronic recordkeeping systems.
• Ability to complete required City training.

Aufgaben

• Provide administrative and clerical support to the Building Commissioner and departmental staff.
• Answer telephone calls, assist visitors, and respond to general inquiries.
• Receive and process building permit applications and contractor documentation.
• Coordinate inspection schedules and maintain accurate departmental records.
• Prepare correspondence, reports, notices, and departmental documents.
• Assist with fee records, receipts, and financial documentation in accordance with City policies and SBOA internal controls.
• Maintain confidentiality and comply with applicable public records and retention requirements.

Kenntnisse

Administrative support

Customer service

Microsoft Office

Recordkeeping

Data entry

Confidentiality

Ausbildung

High school diploma or GED

Tools

Municipal permitting software

Jobbeschreibung

The City of East Chicago is seeking an organized, detail-oriented Secretary for the Building Department to provide administrative support, handle permit processes, coordinate inspections, and assist residents and contractors.

The position emphasizes accuracy, confidentiality, and compliance with SBOA requirements, with duties including records management and daily departmental operations.