Public-Facing Admin Support for Parks & Recreation

Town of Smithfield; Smithfield (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Town of Smithfield is seeking an administrative support professional to serve as the initial public contact for the Parks and Recreation Department and to manage reception duties. The role involves document creation, data entry, records management, and financial deposits to support daily operations.

The position requires strong office software skills, attention to detail, and the ability to respond to inquiries about Parks & Recreation services. Experience with GIS is a plus.

Qualifications

• Two-year Associate Degree and 2 years or less experience in administrative support with emphasis on office technology and public contact; or
• Graduation from high school and 5 to 7 years of experience in administrative support with emphasis on office technology and public contact; or
• Equivalent combination of education and experience.

Responsibilities

• Answers telephone and greets citizens; directs calls or citizens and information based on the type of request.
• Establishes and maintains office documents, databases, files, office supplies and other materials.
• Assists the public with information related to the Parks & Recreation Department and the Town of Smithfield.
• Reviews and verifies documents for accuracy.
• Performs data entry to create and maintain databases and generate reports.
• Types letters, reports and other materials; drafts correspondence.
• Prepares time sheets for payroll.
• Maintains records and balances deposits for Finance Department daily.
• Backs up office and administrative staff.

Skills

Office practices

Communication

Data entry

Records management

Education

Associate degree

High school diploma

Driver's license

Tools

Word processing

Spreadsheets

GIS

Job description

Town of Smithfield is seeking an administrative support professional to serve as the initial public contact for the Parks and Recreation Department and to manage reception duties. The role involves document creation, data entry, records management, and financial deposits to support daily operations.

The position requires strong office software skills, attention to detail, and the ability to respond to inquiries about Parks & Recreation services. Experience with GIS is a plus.