Public-Facing Admin Specialist – Parks & Recreation

Town-of-Smithfield; Smithfield (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Town of Smithfield is seeking a detailed and customer-focused administrative support specialist for the Parks & Recreation Department. This role serves as the initial public contact, maintains records, processes payments, and assists with data entry and reporting.

The successful candidate will have strong office skills, excellent communication, and the ability to transcribe minutes and balance deposits daily. A valid NC driver's license is required.

Qualifications

• Two-year Associate Degree or 5–7 years of administrative support experience.
• Equivalency of education and experience acknowledged.

Responsibilities

• Answer phones and greet citizens; route inquiries to appropriate personnel.
• Maintain records, files, and office supplies; enter data and generate reports.
• Assist public with Parks & Recreation information and Town services.
• Prepare payroll time sheets and process deposits with Finance.
• Transcribe minutes from tape recordings and back up staff as needed.

Skills

Office practices

Grammar and spelling

Communication

Data entry

Transcription

Education

2-year Associate Degree

High School Diploma + 5–7 years experience

Tools

Word processing (MS Word)

Spreadsheets (Excel)

GIS

Job description

Town of Smithfield is seeking a detailed and customer-focused administrative support specialist for the Parks & Recreation Department. This role serves as the initial public contact, maintains records, processes payments, and assists with data entry and reporting.

The successful candidate will have strong office skills, excellent communication, and the ability to transcribe minutes and balance deposits daily. A valid NC driver's license is required.