Planning Services Coordinator: Records & Meetings

Town-of-Smithfield; Smithfield (RI); On-site; USD 60,000 - 80,000; Full time

Job summary

Town of Smithfield in Rhode Island seeks a Planning Services Coordinator to manage daily records, notices, and meetings. You will support the Director with planning and development review processes and maintain electronic permitting records.

Responsibilities include intake coordination, board meeting prep, and basic GIS/map support, while handling routine communications and documentation with accuracy.

Qualifications

• Strong organizational skills with attention to detail and multiple deadlines.
• Ability to prepare agendas, notices, minutes, and accurate records.
• Familiarity with permitting and records systems; GIS basics helpful.

Responsibilities

• Prepare agendas, notices, postings, and abutter notifications; maintain records.
• Assemble and distribute meeting packets and exhibits; track versions.
• Draft minutes and routine correspondence; manage review signatures and filings.
• Coordinate application intake, review processes, and referrals; monitor deadlines.
• Provide basic GIS maps and presentation materials as needed.

Skills

Organizational skills

Public meetings

Records management

GIS basics

Education

Associate or Bachelor's degree in administration/planning

Tools

Microsoft Word

Excel

Outlook

Job description

Town of Smithfield in Rhode Island seeks a Planning Services Coordinator to manage daily records, notices, and meetings. You will support the Director with planning and development review processes and maintain electronic permitting records.

Responsibilities include intake coordination, board meeting prep, and basic GIS/map support, while handling routine communications and documentation with accuracy.