Public Admin Specialist — Notary & Board Support

City of New Berlin; New Berlin (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

City of New Berlin in Wisconsin seeks an experienced administrative professional to support the Department of Community Development. The role includes reception, recordkeeping, agenda/minute prep, and attendance at board meetings.

Responsibilities cover scheduling inspections, processing records requests, data entry, permitting support, and notary services. Strong customer service and Microsoft Office skills are essential.

Qualifications

• Minimum two years’ experience in a government office environment.
• Associate’s Degree in Public or Business Administration, or equivalent combination of experience and training.
• Experience in a Community Development Department or front office environment preferred.

Responsibilities

• Provide high-level professional administrative support to the Department of Community Development.
• Serve as primary receptionist and first point of contact with the public.
• Schedule inspections and coordinate with city inspectors and contracted services.
• Process public records requests and coordinate with City Clerk’s Office.
• Assist with data entry, permit intake, scanning into CMS and permitting software.
• Prepare and post agendas and minutes; attend meetings as required.
• Oversee scanning operations and digital archiving of documents.
• Maintain and update the DCD website with current content.
• Provide notary service to staff and New Berlin citizens.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Education

Associate’s Degree in Public or Business Administration

Tools

Munis

Content Management System

Permitting Software

Job description

City of New Berlin in Wisconsin seeks an experienced administrative professional to support the Department of Community Development. The role includes reception, recordkeeping, agenda/minute prep, and attendance at board meetings.

Responsibilities cover scheduling inspections, processing records requests, data entry, permitting support, and notary services. Strong customer service and Microsoft Office skills are essential.