Community Development Admin & Records Specialist

City of New Berlin Department of Community Development; New Berlin (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible spending accounts

Retirement (Wisconsin Retirement)

Job summary

The City of New Berlin Department of Community Development seeks an administrative professional to provide high-level support to the Director and staff. Duties include correspondence, records management, agenda/minute preparation, notary services, and coordination with inspectors and the public.

The role requires exceptional customer service, accuracy, and the ability to multitask in a fast-paced government office.

Qualifications

• Requires a minimum of two years’ experience in government office environment.
• Associate’s Degree in Public or Business Administration, or equivalent combination of experience and training.
• Experience in a Community Development Department or front office in government preferred.

Responsibilities

• Serve as the department receptionist, directing residents to resources and staff.
• Provide office support across all DCD divisions under director’s supervision.
• Assist with data entry, permit intake, scanning into CMS or permitting software.
• Coordinate public records requests with City Clerk and City Attorney; track responses.
• Prepare agendas and minutes for committees; attend meetings as required.
• Oversee digital archiving of records and maintain the DCD website and social content.
• Provide notary service to staff and New Berlin residents.

Skills

Organizational skills

Customer service

Multitasking

Microsoft Office

Attention to detail

Notary

Education

Associate’s Degree in Public or Business Administration

Tools

Content Management System

Permitting Software

Munis

Job description

The City of New Berlin Department of Community Development seeks an administrative professional to provide high-level support to the Director and staff. Duties include correspondence, records management, agenda/minute preparation, notary services, and coordination with inspectors and the public.

The role requires exceptional customer service, accuracy, and the ability to multitask in a fast-paced government office.