PT Payroll Specialist

Virginia Community Colleges; Tazewell (VA); On-site; USD 23,000 - 25,000; Part time

Job summary

Southwest Virginia Community College (SWCC) is seeking a PT Payroll Specialist to handle biweekly payrolls for adjuncts, students, and staff, ensuring accuracy and timely processing.

The role requires strong data analysis, confidentiality, and high-volume payroll experience in a higher education setting. Knowledge of ERP systems and wage/hour regulations is preferred. 29 hours per week, on-site in Tazewell, VA.

Qualifications

• Must maintain confidentiality of payroll and personnel records.
• Able to analyze discrepancies and interpret payroll data.
• Able to perform detailed work with numerical data.
• Exceptional attention to detail and accuracy.
• Meet payroll deadlines and manage competing priorities; operate a highly technical payroll system.

Responsibilities

• Compile and input data from source documents for biweekly payrolls (adjunct, student, part-time, full-time).
• Reconcile payroll and fringe benefit reporting.
• Prepare part-time wage reports and 1500 hour report.
• Perform quarterly payroll reconciliation.
• Ensure compliance with federal/state payroll regulations and institutional policies.
• Support audits and provide required documentation.
• Maintain compliance with FLSA and wage/hour laws.
• Assist with year-end processes.
• Other duties as assigned.

Skills

Payroll accuracy

Deadline management

Confidentiality

Attention to detail

Data interpretation

Organizational skills

Communication

High-volume processing

Time management

Education

High school diploma or equivalent

Tools

ERP / payroll systems (Banner/PeopleSoft)

Job description

Posting Summary

Working Title: PT Payroll Specialist

Role Title: Admin and Office Spec III

Role Code: 19013-SW

FLSA: Nonexempt

Pay Band: 03

Position Number: 294W0312

Agency: Southwest Virginia Community College

Division: Southwest Virginia Community College (Div)

Work Location: Tazewell - 185

Hiring Range: $16.83 - $18.00

Emergency/Essential Personnel: No

EEO Category: 6-Administrative Support

Full Time or Part Time: Part Time

Telework options: No

Bilingual or multilingual skill requirement or preference: No

Work Schedule: M-F 7:45a to 4:30p, up to 29 hours per week.

Sensitive Position: No

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College seeks a PT Payroll Specialist. Do you enjoy being accurate and timely? Do you enjoy basic accounting? Then consider applying to come work with our team at Southwest Virginia Community College as a Payroll Specialist. Thorough training through the state and by the Payroll Coordinator will help ensure success in this position.

Responsibilities

• Compiling and inputting all necessary data from source documents and updating employee records for processing biweekly, adjunct faculty, college work student and full-time payrolls.
• Reconciling payroll and fringe benefit reporting.
• Preparing part-time wage reports and 1500 hour report.
• Performing quarterly payroll reconciliation.
• Ensuring compliance with federal and state payroll regulations and institutional policies.
• Supporting internal/external audits and providing required documentation.
• Maintaining compliance with Fair Labor Standards Act ( FLSA ) and wage/hour laws.
• Assisting with year-end processes.
• Other duties as assigned.

About the College:

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial, and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Ability to maintain confidentiality of employee payroll and personnel records.
• Ability to analyze discrepancies and interpret payroll data.
• Ability to perform detailed work with numerical data.
• Exceptional attention to detail and accuracy.
• Ability to consistently meet payroll deadlines and manage competing priorities.Ability to grasp and utilize a highly technical and automated payroll system.
• Strong organizational and recordkeeping skills.
• Excellent computer skills including proficiency in Word and Excel.
• Ability to work with people and communicate effectively with others in giving and obtaining information.
• Ability to manage high-volume, deadline-driven work.
• High school diploma or equivalent combination of education and experience.

Additional Considerations

• Payroll experience in a higher education setting.
• Payroll experience in a state employment setting.
• Knowledge of basic bookkeeping/accounting principles and practices.
• Coursework or training in bookkeeping, accounting, payroll, finance, or related fields.
• Knowledge of State and Federal tax laws as it relates to payroll.
• Experience with ERP /payroll systems (e.g., Banner, PeopleSoft, or similar).

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Some travel may be required.

Posting Number

WGE_3465P

Recruitment Type

General Public - G

Number of Vacancies

1

Job Open Date

09/21/2026

Job Close Date

10/07/2026

Open Until Filled

No

Agency Website

www.sw.edu

Contact Name

Human Resources

Email

[e-mail]

Phone Number

276-964-7333

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

* I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.

• No response.
• Yes.
• No.

* I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.

• Yes
• No

* I understand this position is not a remote position and I will be required to attend work in person.

• Yes
• No

* I understand this position is located in Southwest Virginia and I will be required to reside in Virginia or a border state.

• Yes
• No

* Do you now or in the future require visa sponsorship to work in the United States?

• Yes
• No

* Are you applying for this position to satisfy an OPT training requirement for your educational program?

• Yes
• No