Fiscal Operations Coordinator

Virginia Community Colleges; Hampton (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Virginia Peninsula Community College is a two-year institution serving the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

The Fiscal Operations Coordinator provides day-to-day fiscal administration and office management support for the Virginia Peninsula Community College Educational Foundation and the Virginia Peninsula Community College Office of Advancement, reporting to the Associate Vice President for Advancement.

Qualifications

• Knowledge of donor/constituent database management systems (prefer Raiser's Edge)
• Experience with budget tracking, PO processing, and vendor coordination
• Strong written and verbal communication for donor correspondence
• Proficiency in Microsoft Office and office technology

Responsibilities

• Track and reconcile Foundation expenditures against budgets.
• Process purchase requests and purchase orders; coordinate with vendors.
• Record, acknowledge, and report charitable gifts in donor database.
• Coordinate Foundation Board meeting logistics and prepare materials.
• Provide administrative and fiscal support for annual giving campaigns and events.
• Maintain confidential donor, financial, and personnel information.

Skills

CRM systems

Budget tracking

Vendor coordination

Written communication

Office software

Confidentiality

Customer service

Independent & team work

Education

Bachelor's degree

Tools

Raiser’s Edge

Excel

Word/Outlook

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Fiscal Operations Coordinator

Role Title

Role Code

Role Code 19031-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 04

Position Number

Position Number 293R0299

Agency

Division

Work Location

Work Location Hampton - 650

Hiring Range

Hiring Range $55,000 to $60,000

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Generally, Monday – Friday, 8 a.m. to 5 p.m. Occasional evenings and weekends.

Sensitive Position

Sensitive Position No

Job Description

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York. The Fiscal Operations Coordinator provides day-to-day fiscal administration and office management support for the Virginia Peninsula Community College Educational Foundation and the Virginia Peninsula Community College Office of Advancement, reporting to the Associate Vice President for Advancement. This position tracks and reconciles Foundation expenditures against approved budgets; ensures spending complies with donor restrictions, grant terms, and Foundation policy; processes purchase requests and purchase orders and coordinates with vendors; and records, acknowledges, and reports charitable gifts in the Foundation’s donor database. The role also coordinates Foundation Board meeting logistics (scheduling, agendas, minutes, and action items), maintains organized financial and donor records, greets visitors and handles general office correspondence, and provides administrative and fiscal support for annual giving campaigns and fundraising events. The position requires sound judgment in handling confidential donor, financial, and personnel information and a working knowledge of Generally Accepted Accounting Principles (GAAP) and IRS nonprofit regulations.

This is a full-time restricted classified position. Continuation of employment is based on funding availability.

This position is designated as a Campus Security Authority. All employees are responsible employees and mandatory reporters.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge of donor/constituent database management systems, preferably Raiser’s Edge or a comparable CRM
• Skill in budget tracking, purchase order processing, and vendor coordination
• Skill in written and verbal communication, including drafting donor correspondence, gift acknowledgments, and Board meeting materials
• Skill in using Microsoft Office (Word, Excel, Outlook) and general office technology
• Ability to organize and manage multiple deadlines and competing priorities accurately
• Ability to exercise discretion and maintain strict confidentiality regarding donor, financial, and personnel information
• Ability to provide strong customer service to donors, vendors, Board members, and campus visitors
• Ability to work both independently and collaboratively in a small-team, deadline-driven environment

Required Qualifications

• Working knowledge of GAAP and IRS nonprofit regulations, including fund accounting and donor-restricted funds
• Ability to interpret and apply donor restrictions, grant terms, and Foundation policy to spending decisions
• Skill in budget tracking and reconciliation against approved spending plans
• Proficiency with donor database/ CRM systems and standard financial/office software
• Ability to exercise sound judgment and discretion with confidential donor, financial, and personnel information
• Skill in clear written communication (correspondence, gift acknowledgments, board minutes, reports)
• Ability to coordinate board meeting logistics and support fundraising campaigns/events under deadline pressure
• Ability to independently manage multiple concurrent priorities with accuracy and attention to detail

  Additional Considerations

  Prior experience in bookkeeping, fundraising, fiscal administration, or office management is required. Experience in a nonprofit, foundation, or higher education advancement setting and familiarity with donor database systems.

  Operation of a State Vehicle

  Operation of a State Vehicle Yes

  Supervises Employees

  Supervises Employees No

  Required Travel

  Minimal

  Posting Number

  Posting Number CLS_4768P

  Recruitment Type

  Recruitment Type General Public - G

  Number of Vacancies

  Number of Vacancies 1

  Job Open Date

  Job Open Date 09/22/2026

  Job Close Date

  Job Close Date 09/29/2026

  Agency Website

  Agency Website vpcc.edu

  Contact Name

  Contact Name

  Email

  Email

  Phone Number

  Phone Number

  Special Instructions to Applicants

  In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

  Additional Information

  The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

  EEO Statement

  The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliate, veteran status, sexual orientation, gender identity or other non- merit factors.

  ADA Statement

  The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

  E-Verify Statement

  VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

  Required Documents

  • Resume
  • Cover Letter/Letter of Application

  Optional Documents

  • Alternative Hiring Process Letter
  • SF-50 (Documentation of involuntary separation from Federal Agency)