PT Executive Administrative Assistant

LaSalle Network; Chicago (IL); On-site; USD 41,328 - 48,216; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

A global food manufacturer based in Chicago is seeking a highly organized Executive Administrative Assistant to support administrative functions. Responsibilities include managing complex calendars across time zones, coordinating domestic and international travel, and handling essential documentation. The ideal candidate will have prior administrative experience, strong communication skills, and proficiency in tools like Concur and SAP. This role is part-time at 20 hours per week, with compensation ranging from $30 to $35 per hour depending on experience.

Qualifications

• Prior experience as an Administrative Assistant required.
• Ability to operate independently and prioritize under pressure.
• Experience in supporting demanding executive schedules.

Responsibilities

• Manage demanding and frequently shifting calendars across multiple time zones.
• Coordinate domestic and international travel for senior leaders.
• Organize meetings, agendas, prep materials, and logistics.

Skills

Calendar management

Travel coordination

Communication

Proficiency in Excel

Tools

Concur

SAP

General office systems

Job description

LaSalle Network is hiring on behalf of a global food manufacturer based in Chicago, IL. The firm is seeking a highly organized, detail-oriented Executive Administrative Assistant to help support administrative functions.

Executive Administrative Assistant Responsibilities

• Manage demanding and frequently shifting calendars across multiple time zones
• Coordinate domestic and international travel for senior leaders
• Organize meetings, agendas, prep materials, and logistics
• Handle expense processing (Concur) and essential documentation
• Support routine administrative tasks and light project-based work as needed
• Navigate SAP, Excel, and general office systems
• Provide responsive, proactive communication with leaders based in Miami, Mexico, and across the Americas

Contract Recruiter Requirements

• Prior experience as an Administrative Assistant required; Executive Assistant experience preferred but not mandatory
• Strong proficiency with complex travel and calendar management
• Experience with Concur, SAP, and Excel
• Ability to operate independently, prioritize under pressure, and support demanding executive schedules
• Proven experience coordinating domestic and international travel

Hours

20 hours/week

Benefits

Medical, Dental, Vision benefits offered

Compensation

$30-35/hour dependent on experience.

Emma Austin
Project Manager

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

All assignments are at-will and their duration is subject to change.