PT Administrative Assistant (Maritime)

San Jacinto; La Porte (TX); On-site; USD 19,000 - 25,000; Part time

Job summary

San Jacinto College seeks a part-time Administrative Assistant (Maritime) to perform front-desk duties, greet visitors, and handle routine inquiries about courses and services. The role includes data entry, records management, and providing professional support to staff and students.

You will assist with registration, respond to emails, and help coordinate departmental activities while maintaining confidentiality and accuracy in records.

Qualifications

• Must demonstrate professional communication and customer service skills.
• Proficiency in Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and accurate records.

Responsibilities

• Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
• Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
• Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
• Assist students with course registration processes and enter registration information into student information system
• Maintain, organize, files, and retrieve student records while ensuring confidentiality and record retention requirements.
• Provide general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
• Assist faculty and staff with administrative tasks and special projects as assigned.
• Maintain reception area materials, forms, and informational resources for students and visitors.

Skills

Professional communication

Telephone etiquette

Proofreading

Attention to detail

Teamwork

Public relations

Education

High school diploma or equivalent

Specialized or technical training beyond high school

Tools

Microsoft Office

Data entry

Job description

PT Administrative Assistant (Maritime)

MAJOR R ESPONSIBILITIES:

• Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
• Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
• Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
• Assists students with course registration processes and enters registration information into student information system
• Maintains, organizes, files, and retrieves student records while ensuring compliance with applicable confidentiality and record retention requirements.
• Provides general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
• Assists faculty and staff with administrative tasks and special projects as assigned.
• Maintains reception area materials, forms, and informational resources for students and visitors.

Additional Job Functions:

• Assists with student orientations, information sessions, recruiting events, and other departmental activities as needed.
• Performs other duties as assigned that support department operations and student services.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

Education and Experience

Required Education:

High school diploma or equivalent

Preferred Education:

Above requirement plus one year of specialized or technical training beyond high school

Required Experience:

Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:

Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.

ADDITIONAL INFORMATION

Remote Work Opportunities

The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Work Environment

• Office environment
• Physical Activity
• Listing with up to 25 pounds of force