PT Administrative Assistant (Maritime)

San Jacinto College; La Porte (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

San Jacinto College in La Porte, TX is seeking an on-site Administrative Support Associate to greet visitors, answer inquiries, and assist with course registration and records management. You will maintain confidentiality of student records and provide essential administrative support to faculty and staff.

The role requires strong communication, organization, and MS Office skills, with a focus on accuracy and customer service in a college environment.

Qualifications

• Must demonstrate the College values.
• Must project a professional image, have excellent telephone etiquette and communication skills.
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
• Must work well in a team, handle multiple tasks, and meet deadlines in a fast-paced office environment.
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint).

Responsibilities

• Answer incoming calls, provide information, route calls, and take messages.
• Greet students and visitors at the front desk and assist with inquiries regarding courses and schedules.
• Monitor and respond to department email inquiries with timely, professional service.
• Assist students with course registration processes and enter data into the student information system.
• Maintain, organize, file, and retrieve student records with confidentiality and retention in mind.
• Provide general administrative support including data entry, correspondence, updating records, and filing.

Skills

Professional image

Telephone etiquette

Proofreading

Team player

Microsoft Office

Education

High school diploma or equivalent

One year of specialized or technical training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
• Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
• Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
• Assists students with course registration processes and enters registration information into student information system
• Maintains, organizes, files, and retrieves student records while ensuring compliance with applicable confidentiality and record retention requirements.
• Provides general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
• Assists faculty and staff with administrative tasks and special projects as assigned.
• Maintains reception area materials, forms, and informational resources for students and visitors.

• Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
• Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
• Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
• Assists students with course registration processes and enters registration information into student information system
• Maintains, organizes, files, and retrieves student records while ensuring compliance with applicable confidentiality and record retention requirements.
• Provides general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
• Assists faculty and staff with administrative tasks and special projects as assigned.
• Maintains reception area materials, forms, and informational resources for students and visitors.

Major r Esponsibilities

• Answer incoming telephone calls, provide information, route calls to appropriate personnel, and take accurate messages.
• Greet students, visitors, and community members at the front desk and assist with inquiries regarding courses, registration requirements, schedules, and services.
• Monitor and respond to department email inquiries, provide timely and professional customer service to students and the public.
• Assists students with course registration processes and enters registration information into student information system
• Maintains, organizes, files, and retrieves student records while ensuring compliance with applicable confidentiality and record retention requirements.
• Provides general administrative support including data entry, preparing correspondence, updating records, and maintaining office files.
• Assists faculty and staff with administrative tasks and special projects as assigned.
• Maintains reception area materials, forms, and informational resources for students and visitors.

Additional Job Functions

• Assists with student orientations, information sessions, recruiting events, and other departmental activities as needed.
• Performs other duties as assigned that support department operations and student services.

Required/Minimum Qualifications

Knowledge, Skills and Abilities:

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

Required Education

High school diploma or equivalent

Preferred Education

Above requirement plus one year of specialized or technical training beyond high school

Required Experience

Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience

Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.

Additional Information

Remote Work Opportunities:

The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Work Environment

Office environment

Physical Activity

Listing with up to 25 pounds of force