PT Administrative Assistant JR00553

Abacus Corporation; Virginia Beach (VA); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Weekly pay

Benefits

Job summary

Abacus Staffing in Virginia Beach, VA is seeking a Part-Time Administrative Assistant (JR-00553) to support the EMS Training division with clerical tasks, minutes, and scheduling.

The position offers 20 hours per week, with a 9:00 AM–3:00 PM window and some schedule flexibility.

Ideal candidates have a high school diploma and at least three years of administrative experience, plus proficiency with Microsoft Office and confidential recordkeeping.

Qualifications

• High school diploma or GED required.
• Three years of administrative support experience.
• Strong organizational and multitasking skills.
• Experience managing calendars, meetings, and business correspondence.
• Proficiency with Microsoft Office and general office equipment.
• Ability to maintain confidential records and files.
• Excellent verbal and written communication skills.
• Experience with purchasing, budgeting, invoice processing, or financial recordkeeping preferred.

Responsibilities

• Provide administrative and clerical support to the EMS Training division.
• Record and transcribe meeting minutes.
• Schedule meetings for supervisors and staff.
• Prepare correspondence and reports.
• Maintain electronic and paper filing systems.
• Screen visitors, calls, mail, and email.
• Prepare requisitions, purchase orders, vouchers, and travel reimbursements.
• Monitor budget expenditures and city card purchases.
• Coordinate work orders, schedules, and office activities.
• Process personnel, time, and leave documentation.
• Operate office equipment and perform general admin duties.

Skills

Strong organizational and multitasking

Excellent verbal and written comms

Calendar management

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

MS Word/Excel

Job description

Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: PT Administrative Assistant (JR-00553)

Pay Rate: $18.55/hour

Schedule: Part-Time, 20 Hours per Week
Monday, Tuesday, Wednesday or Monday, Wednesday, Thursday, 9:00 AM - 3:00 PM (schedule flexibility available)

Location: Virginia Beach, VA

Job Duties

• Provide administrative and clerical support to the EMS Training division.
• Record and/or transcribe meeting minutes, including technical, medical, financial, legal, or engineering terminology.
• Schedule meetings for supervisors and staff members.
• Prepare correspondence, reports, and other documentation using notes and background research.
• Establish and maintain electronic and paper filing systems.
• Screen visitors, phone calls, mail, email, and other communications.
• Prepare requisitions, purchase orders, payment vouchers, and travel reimbursements.
• Monitor budget expenditures and track purchases made with city credit cards.
• Coordinate work orders, schedules, and office activities.
• Process personnel, time, and leave-related documentation and maintain personnel files.
• Operate standard office equipment and perform general administrative duties as assigned.

Preferred Qualifications

• High school diploma or GED required.
• Three (3) years of experience in administrative support, clerical, office assistant, or related roles.
• Strong organizational and multitasking skills.
• Experience managing calendars, meetings, and business correspondence.
• Proficiency with Microsoft Office and general office equipment.
• Ability to maintain confidential records and files.
• Excellent verbal and written communication skills.
• Experience with purchasing, budgeting, invoice processing, or financial recordkeeping preferred.

Weekly pay and benefits available!

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