Psychotropic CPS Case Aide

Jobtailor; Augusta (ME); On-site; USD 36,000 - 48,000; Full time

Job summary

Jobtailor in Augusta, ME seeks an administrative support professional to assist with health records for children in custody. You will review records, enter data, and upload to the electronic system, while tracking information and coordinating with medical and welfare staff.

The role requires independent judgment, familiarity with health records, and proficiency in Word, Excel, and Outlook; a Maine Class C license is required. Prior medical records experience is preferred.

Qualifications

• Background in office and client support work.
• Ability to apply policies and procedures with independence.
• Judgment and decision-making on complex administrative tasks.
• Valid Class C Maine driver’s license.
• Medical records or health field experience preferred.
• Proficiency with MS Word, Excel and Outlook.

Responsibilities

• Assist in gathering health records for children in custody.
• Review health records and welfare reports; assist data entry and uploading to the system.
• Track and report health records and information gathered.
• Communicate and collaborate with medical office and child welfare staff.
• Assist in tracking, documenting and electronic filing of informed consent forms.
• Track and respond to psychotropic medication review requests.
• All other tasks and duties as assigned.

Skills

Data Entry

Health Records Review

Document Tracking

Electronic Filing

Informed Consent Documentation

Tools

MS Word

Excel

Outlook

Job description

• Assisting in gathering health records for children in custody of the Department.
• Reviewing health records, child welfare reports, Health Info Net, and assisting with subsequent data entry, analysis, and uploading to the electronic information system.
• Tracking and reporting of health records and information gathered.
• Communication and collaboration with medical office personnel and child welfare staff.
• Assisting in tracking, documenting and electronic filing of informed consent forms.
• Tracking and responding to psychotropic medication review requests.
• All other tasks, projects, and duties as assigned.

Requirements

• To qualify, your background must include training, education, or experience in office and client support work.
• Competency in applying a proficient knowledge of the principles and practices in assisting management with policies and procedures.
• Ability to use independent judgment, initiative, and decision-making on complex administrative and direct service activities.
• Possession of a valid Class C Maine Motor Vehicle Operator's License.
• Prior experience with medical records or work in the medical or mental health field preferred.
• Skilled in the use of standard work-place applications (MS Word, EXCEL, Outlook, etc.).

Core Competencies

Demonstrates proficiency in managing health records and collaborating with medical and child welfare personnel, while applying independent judgment and decision-making in administrative tasks. Familiarity with electronic information systems and standard workplace applications is essential.

Highest-signal resume keywords

• Health Records Management
• Data Entry and Analysis
• Communication and Collaboration
• Medical Records Experience
• Proficient in MS Word, Excel, Outlook

ATS Optimization Keywords

Hard Skills

• Data Entry
• Health Records Review
• Electronic Filing
• Document Tracking
• Informed Consent Documentation

Soft Skills

• Independent Judgment
• Initiative
• Decision-Making

Certifications & Qualifications

• Class C Maine Motor Vehicle Operator's License

Industry Keywords

• Child Welfare
• Medical Field
• Mental Health

Tools & Technologies

• Health Info Net
• Electronic Information System