Administrative Assistant – Care Coordination

Jobtailor

Sun City (AZ)

On-site

USD 32,000 - 42,000

Full time

14 days+

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Job summary

Jobtailor in Sun City, AZ is seeking an Administrative Assistant to provide clerical and administrative support for the department staff. The role involves word processing, report preparation, scheduling and data entry with discretion and confidentiality.

Candidates should have a high school diploma, at least three years of administrative experience, strong communication skills, and must obtain an Arizona Fingerprint Clearance Card; an Arizona Criminal History Affidavit is required at hire.

Qualifications

High school diploma or equivalent required.
At least three years of administrative support experience.
Ability to follow oral and written directions.
Excellent communication skills and ability to interact with staff and customers.
Working knowledge of personal software packages to perform clerical tasks.
Ability to organize, prioritize and multi-task in a fast-paced environment.

Responsibilities

Provide clerical and administrative support to department staff.
Screen calls and direct to appropriate parties; assist with inquiries.
Prepare, collate, and distribute reports accurately and timely.
Maintain confidential information and support a Behavioral Health setting where applicable.
Manage calendars and coordinate meetings and appointments.

Skills

Word Processing

Report Preparation

Inventory Management

Scheduling

Data Entry

Education

High School Diploma/GED

Arizona Fingerprint Clearance Card

Arizona Criminal History Affidavit

Tools

Personal Software Packages

Job description

Provides clerical and administrative services and assistance requiring occasional discretion and judgment
Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed
Prepares, collates, and distributes various reports in a timely and accurate manner
Screens telephone calls and visitors and directs to appropriate parties
Performs confidential administrative functions on occasion where errors could have moderate effect on costs
May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments
May open and screen mail directed to supervisor
Provides clerical and administrative support to department staff, maintaining confidentiality
Maintains supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies

Requirements

High school diploma/GED or equivalent working knowledge
Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience
Ability to follow oral and written directions as they relate to the functions listed above
Excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins
Working knowledge of personal software packages to perform the clerical and administrative functions described above
Ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner
Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment for those working in a Behavioral Health clinical setting that serves children
An Arizona Criminal History Affidavit must be signed upon hire

Core Competencies

Demonstrates strong clerical and administrative support capabilities, including effective communication, organization, and multitasking in a fast-paced environment. Maintains confidentiality and adheres to compliance requirements, particularly in a Behavioral Health clinical setting.

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