Clinic Assistant

Jobtailor

Eau Claire (WI)

On-site

USD 36,000 - 54,000

Full time

14 days+

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Job summary

Rogers Memorial Hospital is seeking a detail-oriented clerical and billing specialist to support patient care through accurate medical records management, billing, and communication. You will handle appointments, filing, data entry, and billing functions while maintaining compliance with hospital policies.

The role favors candidates with a two-year billing/coding program, knowledge of Cerner or EMR systems, and CPR certification.

Qualifications

Eighteen (18) years of age.
High school diploma required.
Graduate of a two-year medical billing/coding program is strongly preferred.
Proficiency with electronic health record software is required; Cerner is preferred.
Previous experience working in a psychiatric setting is preferred.
Valid driver’s license: driving record approved by hospital’s insurance carrier.
American Heart Association Provider CPR certification required within 30 days of hire.
Annual re-certification is required.
Crisis prevention and intervention training required within 60 days of date of hire.

Responsibilities

Perform departmental clerical and receptionist functions timely and accurately.
Communicate messages to others timely and accurately.
Answer telephones courteously and direct calls appropriately.
Greet and screen visitors and assist in meeting requests for information.
Type general messages for the department.
Make appointments for the unit.
File documents in the unit manuals and resource areas.
Copy documents for unit staff.
Sort and distribute mail.
Maintain filing systems and ensure forms are readily available.
Billing: balance accounts receivable and prepare deposit reconciliations.
Prepare professional, all-inclusive fee bills for submission to Accounts Payable.
Post payment denials of insurance EOBs into the billing system.
Type and log hospital and physician payments into Excel.
Assist with monthly statements and medical records filing.
Maintain medical records in a detailed and accurate manner.
Review active medical records for filing needs and correct placement of forms.
Maintain supplies and enter charges for patient-specific supplies.
Obtain and process department communications; participate in committees and meetings.
Demonstrate punctuality, preparedness, and professional conduct.
Contribute to problem resolution and effective communication across departments.
Support hospital goals and policies.

Skills

Customer Service

Clerical Functions

Medical Record Maintenance

Appointment Scheduling

Document Filing

Accounts Receivable Management

Data Entry

Claims Processing

Payment Posting

Supply Management

Excel Spreadsheet Proficiency

Education

High School Diploma

Two-year Medical Billing/Coding Program

Tools

Cerner

Electronic Medical Records System

Excel

Job description

Perform departmental clerical and receptionist functions timely and accurately.
Communicate messages to others timely and accurately.
Answer telephones in a courteous manner within three (3) rings, and direct calls appropriately.
Greet and screen visitors and assist in meeting requests for information.
Type general messages for the department.
Make appointments for the unit.
File documents in the unit manuals and resource areas.
Copy documents for unit staff.
Sort and distribute mail.
Maintain the filing system and ensure that needed forms are readily available.
Perform departmental billing functions timely and accurately.
Produce complete and accurate claims.
Prepare the Hospital deposit worksheet, the bank deposit ticket, and scanning all checks.
Balance accounts receivable and prepare deposit reconciliations.
Prepare professional, all-inclusive fee bills for submission to Accounts Payable.
Prepare vendor bills for submission to providers.
Post payment denials of insurance Explanation of Benefits into the billing system.
Type and log hospital and physician payments into Excel spreadsheet.
Assist with producing and mailing monthly statements.
Maintain medical records in a functional, detailed, and accurate manner.
Review all active medical records for filing needs, correct placement of forms, and new orders to be transcribed.
File laboratory and other diagnostic reports in an accurate and timely manner.
Maintain appropriate supplies for the unit and enter charges for patient-specific supplies and treatments.
Sign out and distribute supplies in a fiscally prudent manner.
Anticipate and arrange for department supplies to avoid interruptions in patient care or complaints from caregivers.
Place weekly food orders.
Facilitate communication and assist in providing information to patients, families, visitors, and health care providers.
Report relevant information to the manager, appropriate health care provider or department.
Prioritize tasks and demonstrate ability to organize workload.
Respond to requests from physicians, patients, families, visitors, and health care providers. Take appropriate action.
Respond to codes and crisis situations as needed, under the direction of clinical staff.
Assist with patients at arrival and departure times under the direction of clinical staff.
Participate in Hospital committees, meetings, and team projects.
Demonstrate punctuality and preparedness.
Actively participate in discussions; be prepared to discuss agenda topics.
Contribute in a positive, solution-focused manner.
Share results of committee work at unit meetings and/or in other venues.
Facilitate intra-department communication and oversee patient care and safety.
Promote a team environment by example and by participating in workload completion, when necessary.
Interact with employees, physicians, and the public in a sensitive, positive manner.
Understand and use the Human Resources policies and procedures manual.
Serve as a positive customer-service role model by greeting all that approach for assistance.
Attend department meetings, participate in communication, contribute to problem resolution, and take minutes, when needed.
Facilitate accurate exchange of information.
Help with system and other changes in a timely fashion.
Contribute to refining systems for direct feedback to unit staff, communication book, interdisciplinary report, memos, and memo boards.
Identify problems and/or potential problem areas and work cooperatively with other departments to resolve system problems.
Attend and participate in Hospital activities.
Demonstrate responsibility and initiative by attending all mandatory in-services.
Participate in fire drills, evacuations, and emergency codes when circumstances exist.
Perform duties as directed by the day treatment manager.
Use computers and software to complete job responsibilities requiring written documents.
Know and use standard office software platforms and electronic medical records system.
Assist the manager and department staff by preparing documents and minutes.
Promote department goals and the mission of the Hospital.
Communicate goals to fellow staff members.
Demonstrate measurable goal achievement.
Maintain department policies and procedures.
Include requirements and guidelines from external agencies (Joint Commission, state).

Requirements

Eighteen (18) years of age, or older.
High school diploma required.
Graduate of a two-year medical billing/coding program is strongly preferred.
Proficiency with electronic health record software is required; Cerner is preferred.
Previous experience working in a psychiatric setting is preferred.
Valid driver’s license: will be required to have driving record approved by Rogers Memorial Hospital’s insurance carrier.
Basic knowledge of equipment utilized to perform clerical duties.
American Heart Association Provider CPR certification is required within thirty (30) days of hire.
Annual re-certification is required.
Formal training in crisis prevention and intervention is required within sixty (60) days of date of hire.
Annual re-certification is required.

Core Competencies

Demonstrates proficiency in clerical and receptionist functions, including medical billing and coding, while maintaining accurate medical records and facilitating effective communication within a healthcare setting. Possesses strong organizational skills to manage tasks efficiently and ensure timely responses to patient and staff needs.

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