Psychiatry Residency Admin Assistant – Dynamic Department Support

CMU Health; Saginaw (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

CMU Health seeks an energetic Residency Administrative Assistant to support the psychiatry residency program. You will liaison with graduate medical education, coordinate faculty schedules, and assist in maintaining CVs in the appointment management system.

The role involves confidential handling of resident data and regular clerical duties in a fast-paced environment. Responsibilities include preparing agendas, minutes, letters, and travel arrangements, while coordinating program activities and

Qualifications

• Associate's degree required.
• Applicable office experience with clerical resources.
• Strong written and verbal communication skills.
• Proficiency with standard clerical software and tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as liaison for GME operations and coordination.
• Receive resident input and share with GME leadership.
• Create/update faculty schedules and assist with CV maintenance in FAMS.
• Edit faculty schedules in EMR with director/manager approval.
• Assist with agendas and meeting minutes for department meetings.
• Prepare letters and memos, and handle correspondence.
• Manage telephone calls and voicemail messages.
• Coordinate residency program activities and projects.
• Perform routine clerical tasks: word processing, filing, data entry.
• Process centralized check requests and maintain files.
• Plan conferences and travel arrangements for department staff.
• Handle data entry, spreadsheets, and online calendars as needed.
• Maintain high confidentiality for sensitive materials.

Skills

Clerical skills

Verbal communication

Written communication

Time management

Confidentiality

Education

Associate's degree

Tools

Faculty Appointment Management Software

Electronic Medical Record System scheduling

Job description

CMU Health seeks an energetic Residency Administrative Assistant to support the psychiatry residency program. You will liaison with graduate medical education, coordinate faculty schedules, and assist in maintaining CVs in the appointment management system.

The role involves confidential handling of resident data and regular clerical duties in a fast-paced environment. Responsibilities include preparing agendas, minutes, letters, and travel arrangements, while coordinating program activities and