Residency Administrative Assistant Psychiatry Department

CMU Health; Saginaw (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

CMU Health seeks an energetic Residency Administrative Assistant to support the psychiatry residency program. You will liaison with graduate medical education, coordinate faculty schedules, and assist in maintaining CVs in the appointment management system.

The role involves confidential handling of resident data and regular clerical duties in a fast-paced environment. Responsibilities include preparing agendas, minutes, letters, and travel arrangements, while coordinating program activities and

Qualifications

• Associate's degree required.
• Applicable office experience with clerical resources.
• Strong written and verbal communication skills.
• Proficiency with standard clerical software and tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as liaison for GME operations and coordination.
• Receive resident input and share with GME leadership.
• Create/update faculty schedules and assist with CV maintenance in FAMS.
• Edit faculty schedules in EMR with director/manager approval.
• Assist with agendas and meeting minutes for department meetings.
• Prepare letters and memos, and handle correspondence.
• Manage telephone calls and voicemail messages.
• Coordinate residency program activities and projects.
• Perform routine clerical tasks: word processing, filing, data entry.
• Process centralized check requests and maintain files.
• Plan conferences and travel arrangements for department staff.
• Handle data entry, spreadsheets, and online calendars as needed.
• Maintain high confidentiality for sensitive materials.

Skills

Clerical skills

Verbal communication

Written communication

Time management

Confidentiality

Education

Associate's degree

Tools

Faculty Appointment Management Software

Electronic Medical Record System scheduling

Job description

The Residency Administrative Assistant serves in an administrative support staff role within the psychiatry department.This position is fundamental to the department and the role this department serves toward achieving the mission of the corporation.

This is an exciting opportunity to contribute to a dynamic department within a forward-thinking organization. You'll be at the heart of our operations, ensuring smooth coordination and support for our faculty and residents. If you thrive in a fast-paced environment and have a knack for managing details, we want to hear from you!

What You'll Do

• Liaison for graduate medical education departmental and clinical operations.
• Receives resident input from clinic staff and shares with appropriate GME leadership.
• At the direction of the Program Director, Clinic Manager, or Operations Director, creates and updates applicable faculty schedules . Assists faculty members in maintaining CV in Faculty Appointment Management Software
  • With approval from program director, edits faculty clinical schedules in the electronic medical record system for residency clinics.
  • With approval from clinic manager, edits faculty clinical schedules in the electronic medical record system for faculty clinics.
• Supports Program Coordinator and Clinic Manager with correspondence, preparing agendas, and meeting minutes for department meetings (with equipment and food as necessary), gathers agreed upon data and information, ensures materials are available to participants.
• Create letters and memos.
• Engage in telephone correspondence and delivery of telephone and voice mail messages.
• Supports Program Coordinator with coordination of activities in the residency program.
• Perform clerical work: word processing, copying, typing, filing and record keeping.
• Maintain and submit centralized check requests and files for faculty members.
• Engage in routine decision making and consult with others as appropriate.
• Make conference and travel arrangements for others in the department.
• Planning special projects or events either departmentally or corporate specific, requiring organization and planning.
• Perform work on a personal computer of an advanced nature (i.e., beyond basic word processing); database data entry, spreadsheets, and online calendars varying in nature and scope relative to departmental needs.
• May be assigned regular or ad-hoc projects to meet the needs of the respective department or other corporate task forces.
• Must maintain a high degree of confidentiality as this role will have access to materials of a confidential and sensitive nature.

What You'll Bring

Education:

• Associate's degree required

Experience:

• Applicable experience working in an office environment, utilizing clerical resources and technologies.
• Excellent written and verbal communications, strong computer skills, and time/stress management skills.

CMU is an AA/EO institution, providing equal opportunity to all persons, including minorities, females, veterans, and individuals with disabilities.