Administrative Coordinator — Psychiatry Administration

Penn State Health; Hershey (PA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

75% Penn State tuition discount

Total Rewards Program

Tuition reimbursement

Job summary

Penn State Health - Hershey Medical Center is seeking an Administrative Associate to provide advanced administrative and secretarial support to the Psychiatry Administration leadership and team. The role involves managing calendars, coordinating meetings, and assisting with recruitment, onboarding, and offboarding activities.

You will prepare agendas, minutes, reports, and presentations, maintain spreadsheets, and help improve departmental workflows.

Qualifications

• High School Diploma or GED required.
• 3 years related experience required.
• Advanced functionality in computer software with strong office support skills.
• Ability to independently lead and manage projects and carry out complex or sensitive assignments.
• Must excel in written and verbal communication skills.
• High level of confidentiality required.
• Preferred Microsoft Word/Excel/PowerPoint proficiency.

Responsibilities

• Provide advanced administrative and secretarial support to departmental leadership, faculty, physicians, and APPs.
• Manage multiple calendars and priorities for Division Chiefs, Vice Chairs, and faculty.
• Support physician and APP recruitment, onboarding, and offboarding activities.
• Prepare meeting agendas, minutes, correspondence, reports, presentations, and tracking tools.
• Process expense reimbursements and CV updates; assist with Activity Insight maintenance.
• Develop and maintain spreadsheets and databases to support departmental operations; escalate issues as needed.

Skills

Written and verbal communication

Confidentiality

Project leadership

Office software proficiency

Education

High School Diploma or GED

Post-secondary education or equivalent knowledge

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Penn State Health - Hershey Medical Center is seeking an Administrative Associate to provide advanced administrative and secretarial support to the Psychiatry Administration leadership and team. The role involves managing calendars, coordinating meetings, and assisting with recruitment, onboarding, and offboarding activities.

You will prepare agendas, minutes, reports, and presentations, maintain spreadsheets, and help improve departmental workflows.