Residency Program Manager MUSC Leatherman Psychiatry Residency Program

Medical University Hospital Authority (MUHA); United States; On-site; USD 85,000 - 120,000; Full time

Job summary

Medical University Hospital Authority (MUHA) in Florence, SC, is seeking a Psychiatry Residency Program Manager to develop and coordinate the day-to-day operations of a new and ongoing residency program. The role emphasizes compliance with ACGME standards and accreditation processes.

The candidate will report to the Psychiatry Residency Program Director with a dotted line to the Corporate GME Office in Charleston, and will manage documentation, scheduling, reports, and licensure/compliance

Qualifications

• Experience coordinating residency programs.
• Familiarity with ACGME accreditation standards.
• Strong organizational and documentation skills.

Responsibilities

• Oversee day-to-day operations of the residency program.
• Coordinate ACGME site visits and reporting.
• Maintain program documentation and resident/faculty records.
• Manage scheduling, conferences, and evaluations in MedHub.
• Liaise with Graduate Medical Education offices and external bodies.

Skills

Program management

ACGME compliance

Education coordination

Education

Bachelor's degree in Healthcare Administration or related

Tools

MedHub

ACGME ADS

Job description

Job Description Summary

Awesome state health benefits and retirement! Up to 6 weeks PAID Parental Leave. Operating out of MUSC Health Florence, MUSC's new Psychiatry Residency Program will offer the Psychiatry Residency Program Manager the opportunity to develop and coordinate the day-to-day operations of a new/continuing training program. The Residency Program Manager will ensure compliance through the ACGME for the accreditation of the program.

Entity: Medical University Hospital Authority (MUHA)

Worker Type: Employee

Worker Sub-Type: Regular

Cost Center: CC005608 FLO - GME Psychiatry

Pay Rate Type: Salary

Pay Grade: Health-28

Scheduled Weekly Hours: 40

Work Shift:

Job Description

This position will report directly to the Psychiatry Residency Program Director, with a dotted line reporting to the Corporate Graduate Medical Education Office located in Charleston, SC.

50% Program Operations and Accreditation Compliance Oversight

Ensure continuous program compliance with ACGME requirements, institutional policies, and accreditation standards .

• Maintain up-to-date program documentation (e.g., ACGME's Accreditation Data System (ADS), block schedules, rotation goals/objectives)
• Coordinate ACGME Site Visits and prepare the required reports; Update program information in ACGME ADS (i.e., resident and faculty rosters, resident and faculty scholarly activity)
• Manage program's MedHub Program Management System:
  • Monitor resident duty hours, resident vacation leave; Maintain, update and distribute all resident, faculty and program evaluations
  • Maintain resident files, test scores, training history and portfolios/demographics;
  • Maintain conference scheduling, resident scheduling, rotation scheduling, conference attendance, faculty accounts.
  • Enter Annual Program Evaluations (APEs); Be able to pull all reports.
  • Maintain all information for Clinical Competency Committee (CCC) meetings and resident dashboards, progress reports ensuring all clinical competency milestones are up-to-date and managed accurately.
• Daily operations and logistics for the training program. Work closely with Corporate Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.). Update all information in the resident files in MedHub.
• Oversees conference schedules, specifically room arrangements. Organize and manage residency rotation schedule and ensure updates are entered into MedHub. Manage the monthly call schedule changes for residents and ensure updates are entered into MedHub. Record call schedule and changes to Simon on call system and maintain current schedules
• Work with the Program Director to:
  • organize lectures/materials needed for training/education of residents.
  • manage the MedHub system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics.
  • prepare reports on residents' hours and activities for appropriate institutional and governmental agencies.
  • manage and maintain all off-site affiliation agreements (Program Letters of Agreement).
  • maintain residents' files in MedHub.
  • prepare and submit all necessary CME paperwork.
  • serves as liaison with other departments and institutions.
• Functions as department liaison with Corporate Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with the Program Director, regularly, to provide updates and process improvement. Attend meetings with Corporate GME office.
• Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirements for program and institutions. Assists in the development of new policies and procedures in response to new or revised policies. Assists in the creation and maintenance of the program's resident manual; Coordinate preparations, meetings for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required.
• Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, recording and reporting on Grand Rounds/M&M attendance, etc.

30% Resident Recruitment, Onboarding Management

Effectively manage the recruitment process and support resident well-being and development.

• Coordinate Electronic Residency Application System (ERAS), interview scheduling, and Match Day processes.
• Act as a liaison among residents, faculty, and leadership. Support onboarding, orientation, and ongoing professional development.
• Responds to inquiries for the Residency Program; review, coordinate, compile each applicant's academic record (applica