Psychiatry Administrative Coordinator - Bilingual Support

Wellnest Emotional Health & Wellness; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Wellnest Emotional Health & Wellness, located in Los Angeles, seeks a Medical Administrative Coordinator to support the Psychiatry Support Department under the Director of Psychiatry. You will coordinate daily psychiatric services, manage schedules for psychiatrists and NPs, and ensure documentation reaches providers.

This role requires strong organization, HIPAA compliance, and bilingual Spanish abilities are highly desired.

Qualifications

• High School Diploma required; bachelor's degree preferred.
• 2+ years coordinating medical offices preferred.
• Behavioral health background preferred.
• Experience with EHRs such as EXYM is highly preferred.
• Bilingual Spanish speaking ability highly desired.

Responsibilities

• Plans, directs, and coordinates daily psychiatric supportive services for clients and providers.
• Manages psychiatrist/psychiatric nurse practitioner schedules and monthly conferences.
• Provides administrative supervision to the Medical Administrative Assistant.
• Ensures client documents are provided to psychiatrists and other providers as requested.
• Provides clients with basic technical support for tele-mental health services.
• Schedules daily appointment reminders via EHR or reminder software.
• Instructs clients by phone, email, or in person on how to prepare for appointments.
• Oversees initial contact with clients and ensures required documents are complete.
• Cancels or reschedules appointments as requested by psychiatrists.
• Assists in linking clients to NSMH Meds Only services after termination of SMH.

Skills

Administrative support

HIPAA compliance

Scheduling

Bilingual Spanish

Education

High School Diploma

Bachelor's degree preferred

Tools

EXYM EHR

Microsoft Office

ReminderCall

Job description

Wellnest Emotional Health & Wellness, located in Los Angeles, seeks a Medical Administrative Coordinator to support the Psychiatry Support Department under the Director of Psychiatry. You will coordinate daily psychiatric services, manage schedules for psychiatrists and NPs, and ensure documentation reaches providers.

This role requires strong organization, HIPAA compliance, and bilingual Spanish abilities are highly desired.