Bilingual Administrative Assistant - Mental Health Office

Casa de la Familia; Los Angeles (CA); Remote; USD 42,000 - 64,000; Full time

Job summary

Nogales Psychological Counseling, Inc. seeks an Administrative Assistant to join our team in Los Angeles.

The role supports managers and staff with daily office needs, travel arrangements, and reports, ensuring smooth operation and professional communication. Candidates should have strong MS Office skills, excellent written and verbal communication, and the ability to multitask in a bilingual, multicultural environment.

Qualifications

• Experience as an administrative assistant or office admin.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

Admin experience

Office management

Office equipment

MS Office

Time management

Attention to detail

Written & verbal communication

Multitasking

Tools

MS Excel

MS PowerPoint

Job description

Nogales Psychological Counseling, Inc. seeks an Administrative Assistant to join our team in Los Angeles.

The role supports managers and staff with daily office needs, travel arrangements, and reports, ensuring smooth operation and professional communication. Candidates should have strong MS Office skills, excellent written and verbal communication, and the ability to multitask in a bilingual, multicultural environment.