Provost Office Administrative Specialist II

University of Texas at Dallas; Ozark (AL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical insurance with full-time cover

Tuition benefits

Paid time off

Job summary

The University of Texas at Dallas (UT Dallas) invites applications for an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. You will provide comprehensive administrative support to the Provost’s Office, assisting with daily operations and with annual faculty and staff processes.

Ideal candidates will be detail-oriented, organized, and proficient in English communication, with intermediate Microsoft Office skills (Teams, Excel) and Adobe Acrobat

Qualifications

• Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Responsibilities

• Provide calendar management, travel arrangements, expense reimbursements, conference registrations, purchasing, and facilities management for Provost Office staff.
• Serve as primary backup to the Assistant to the Provost and other Administrative Assistants as needed.
• Manage main office phone line and incoming/outgoing mail.
• Coordinate annual asset inventory processes.
• Assist with staff meetings and annual performance appraisals, compliance trainings, and remote work agreements.
• Assist with cash/check deposits and maintain staff listserv.
• Plan social events for the Office of the Provost.

Skills

Communication

Microsoft Office

Adobe Acrobat Pro

Education

Bachelor's degree

Tools

Microsoft Teams

Excel

Job description

The University of Texas at Dallas (UT Dallas) invites applications for an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. You will provide comprehensive administrative support to the Provost’s Office, assisting with daily operations and with annual faculty and staff processes.

Ideal candidates will be detail-oriented, organized, and proficient in English communication, with intermediate Microsoft Office skills (Teams, Excel) and Adobe Acrobat