Administrative Assistant II

University of Texas at Dallas; Ozark (AL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical insurance with full-time cover

Tuition benefits

Paid time off

Job summary

The University of Texas at Dallas (UT Dallas) invites applications for an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. You will provide comprehensive administrative support to the Provost’s Office, assisting with daily operations and with annual faculty and staff processes.

Ideal candidates will be detail-oriented, organized, and proficient in English communication, with intermediate Microsoft Office skills (Teams, Excel) and Adobe Acrobat

Qualifications

• Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Responsibilities

• Provide calendar management, travel arrangements, expense reimbursements, conference registrations, purchasing, and facilities management for Provost Office staff.
• Serve as primary backup to the Assistant to the Provost and other Administrative Assistants as needed.
• Manage main office phone line and incoming/outgoing mail.
• Coordinate annual asset inventory processes.
• Assist with staff meetings and annual performance appraisals, compliance trainings, and remote work agreements.
• Assist with cash/check deposits and maintain staff listserv.
• Plan social events for the Office of the Provost.

Skills

Communication

Microsoft Office

Adobe Acrobat Pro

Education

Bachelor's degree

Tools

Microsoft Teams

Excel

Job description

Functional Title Administrative Assistant II for the Provost's Administration Team

Department

Department Academic Affairs and Provost Dept

Salary Range

Salary Range $48,000 DOQ

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 10/24/2023

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 11/15/2023

Job Summary

The University of Texas at Dallas (UT Dallas) has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. We are seeking an Administrative Assistant II to play a pivotal role in providing comprehensive administrative support within the Office of the Provost. Responsibilities encompass supporting daily office operations, supporting Associate and Assistant Provosts, and assisting with annual faculty and staff processes.
The Administrative Assistant II will become familiar with the Schools, Academic Affairs units, policies, and functions of UT Dallas. A successful candidate will be detail-oriented, organized, and have excellent oral and written communication skills in English. The Administrative Assistant II must be approachable while maintaining a high level of professionalism, discretion, and diplomacy. Additional skills needed include intermediate level skills in Microsoft Office applications such as Teams and Excel, as well as Adobe Acrobat Pro.

Minimum Education and Experience

Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

• Previous experience in higher education
• Internal candidates will be given preference

Essential Duties and Responsibilities

• Provide support for calendar management, travel arrangements, expense reimbursements, conference registrations, purchasing, and facilities management work orders for Provost Office’s staff including Associate Provosts and Assistant Provosts
• Serve as primary backup to the Assistant to the Provost and other Administrative Assistants as needed
• Manage the main office phone line and incoming/outgoing mail
• Manage the annual asset inventory process
• Support Associate Provost for Administration with various processes including but not limited to:
  • Prepare for staff meetings
  • Coordinate annual performance appraisals, compliance trainings, and remote work agreements
• Assist with cash/check deposits
• Maintain listserv for office staff
• Social event planning for the Office of the Provost
• Provide general care for office suite and copiers
• Other duties as assigned

Working Conditions

Additional Information

Work Notice
This position is full-time, office-based work with standard Monday – Friday, 8:00 am to 5:00 pm hours. Work will be performed on site and in-person.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.

UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas, and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG , Military and Veteran ERG , UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021