Provost Office Administrative Coordinator

Commonwealth of VA Careers; Virginia; On-site; USD 25,000 - 39,000; Part time

Job summary

George Mason University, located at Fairfax, VA, seeks an Administrative Coordinator for the Office of the Provost. The role provides calendaring support, note-taking, and general administrative duties, serving as an in-person receptionist for a hybrid, on-site environment.

Responsibilities include managing calendars, preparing meeting materials, tracking assignments, and ensuring timely status updates to internal and external customers. A bachelor’s degree or equivalent is required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in a fast-paced executive office and customer service required.
• Demonstrated computer skills with Microsoft Office suite.
• Strong writing and communication skills.

Responsibilities

• Schedule and manage calendars for Academic Administration team; resolve conflicts proactively.
• Provide note-taking and summary notes from meetings; track action items.
• Assist with file management and project tracking; ensure timely status updates to customers.
• Coordinate with Provost Office to maintain regular customer communications on requests.

Skills

Customer service

Calendar management

Note taking

Written communication

Organizational skills

Confidential handling

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

George Mason University, located at Fairfax, VA, seeks an Administrative Coordinator for the Office of the Provost. The role provides calendaring support, note-taking, and general administrative duties, serving as an in-person receptionist for a hybrid, on-site environment.

Responsibilities include managing calendars, preparing meeting materials, tracking assignments, and ensuring timely status updates to internal and external customers. A bachelor’s degree or equivalent is required.