Executive Office & Projects Lead

The City University of New York; New York (NY); Hybrid; USD 102,000 - 110,000; Full time

Job summary

The City University of New York's SPS seeks a Confidential Executive Associate reporting to the Dean to manage the Dean's Office operations, projects, and communications. The role coordinates multiple offices, prepares briefing materials, and supports senior leadership in advancing executive priorities, with hybrid work and 70% onsite.

Responsibilities include managing a portfolio of initiatives, organizing meetings, maintaining systems for tracking priorities, and providing backup executive

Qualifications

• Bachelor's degree and six years' related experience required.
• Progressively responsible experience in executive administration, project management, operations, or a related area.
• Experience supporting executive-level administration preferred.
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Diversity, equity, and inclusion commitment.

Responsibilities

• Manages a portfolio of special projects and initiatives under the Dean's purview.
• Organizes the administrative operations of the Dean’s Office.
• Coordinates the flow of information, requests, and materials into/out of the Dean's Office.
• Prepares briefing materials, reports, presentations, and background research.
• Coordinates and supports Dean's Cabinet and executive meetings.
• Represents the Dean's Office to senior officers and committees.
• Independently manages assigned administrative processes and responsibilities.
• Develops and maintains systems for tracking executive priorities and deadlines.
• Works with SPS offices to coordinate cross-functional projects.
• Identifies administrative or operational issues and coordinates resolution.
• Manages confidential and sensitive information with discretion.
• Provides backup executive administrative support to the Dean as needed.

Skills

Executive administration

Project management

Operations

Communication

Interpersonal skills

Discretion

Microsoft Office

Time management

Diversity, equity, inclusion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The City University of New York's SPS seeks a Confidential Executive Associate reporting to the Dean to manage the Dean's Office operations, projects, and communications. The role coordinates multiple offices, prepares briefing materials, and supports senior leadership in advancing executive priorities, with hybrid work and 70% onsite.

Responsibilities include managing a portfolio of initiatives, organizing meetings, maintaining systems for tracking priorities, and providing backup executive