Prospective Student Services Specialist AS6453

Oklahoma State University; Stillwater (OK); On-site; USD 26,174 - 32,373; Full time

Job summary

Oklahoma State University is seeking a student-focused professional to join its College of Veterinary Medicine's Student Services team. The role supports recruitment initiatives, manages inquiries from prospective students, and provides essential administrative assistance. Ideal candidates will possess strong customer service skills and relevant work experience.

This position requires adaptability, organization, and proficiency in office technologies, as well as the ability to effectively communicate with various stakeholders.

Qualifications

• High School or GED, degree conferred on or before the agreed upon start date.
• Two years of related work experience.
• Four years of higher education experience (preferred).

Responsibilities

• Respond to inquiries from prospective students.
• Assist with application-related communications and processing.
• Support outreach efforts such as campus tours and events.
• Provide administrative support for daily office operations.
• Coordinate student employees for support.

Skills

Customer service oriented

Excellent organizational skills

Effective communication skills

Knowledge of Microsoft Office

Ability to work under stress

Education

High School or GED

Bachelor's degree (preferred)

Tools

Microsoft Office

Adobe Acrobat

Banner or similar system

Job description

Location: OSU-Stillwater Campus, Oklahoma State University – College of Veterinary Medicine.

Schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m., with occasional evenings and weekends.

Appointment Length: Regular Continuous / Until Further Notice.

Compensation: $19.00 – $23.50 per hour.

About This Position

Oklahoma State University’s College of Veterinary Medicine (OSU-CVM), the only veterinary school in Oklahoma, is seeking a student-focused professional to join its Student Services team. This position supports prospective student services, recruitment initiatives, and student support operations while playing an important role in guiding prospective students through the Doctor of Veterinary Medicine (DVM) application and pre-enrollment process.

Responsibilities

Key responsibilities include responding to inquiries from prospective students; assisting with application-related communications and processing for the DVM program, including support for materials submitted through the Veterinary Medical College Application Service (VMCAS); supporting outreach efforts such as campus tours, prospective student events, and recruitment initiatives; collaborating with colleagues on the development and distribution of informational materials; providing administrative support for daily office operations; coordinating student employees; and supporting college-wide events and programming.

Required Qualifications

• High School or GED, degree conferred on or before the agreed upon start date.
• Two years of related work experience.

Skills, Proficiencies, and/or Knowledge

• Customer service oriented person with experience working in a fast-paced office setting. Must have excellent organizational and communication skills, be self-motivated, and able to accomplish tasks with minimal oversight or supervision. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, and public/student contact. Demonstrated knowledge of office technologies including Microsoft Office (Excel, Access, Word, Publisher, Outlook), Adobe Acrobat, Banner, Slate or similar student information system. Ability to communicate diplomatically, clearly and effectively, both verbally and in writing, with administration, veterinary applicants and students, staff and veterinary professionals.

Preferred Qualifications

• Bachelor's degree.
• Four years of higher education experience.