Proposals Coordinator

VistaJet; Columbus (OH); On-site; USD 61,000 - 75,000; Full time

Job summary

VistaJet, the world’s leading global business aviation company, is seeking a Proposals Coordinator to support the US-focused sales team and report to the Proposals Manager based in the UK.

You will tailor and prepare tailored sales proposals, price checks, and collateral across multiple time zones, coordinating with senior sales leaders to drive proposals to completion. Strong design tools and CRM experience are valued, along with precise numeracy and clear communication.

Qualifications

• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Experience with InDesign or similar design tools.
• Experience with Salesforce or similar CRM systems.
• Attention to detail and accuracy in collateral preparation.
• Experience shaping proposals for multiple time zones.

Responsibilities

• Prepare tailored sales proposals for the Program Sales team, including price calculations and financial comparisons.
• Prepare presentations and collateral with a consistent, elevated design aesthetic.
• Coordinate with the Proposals Manager to prioritize proposals across time zones and teams.
• Collaborate with Sales VPs to tailor proposals and ensure follow-ups.
• Assist with RFPs and tenders with cross-department support.
• Review templates to ensure currency and fit.
• Maintain an up-to-date log of all proposals prepared for the Program Sales team.
• Support analytics projects focusing on proposal conversions and regional trends.
• Provide ad-hoc team support and research as needed.

Skills

InDesign

Salesforce

Written communication

Verbal communication

Numeracy

Excel

Time management

Detail-oriented

Team player

Tools

InDesign

Salesforce

Job description

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

As Proposals Coordinator, you’ll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet’s global sales team with a focus on the US.

Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments. Salary for this position is $68,000 plus $2,500 bonus

Required Skills And Experience

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using InDesign or similar design applications.
• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Excellent numeracy skills.
• Good Microsoft Excel skills.
• Excellent time management skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn’t essential.
• Knowledge of the business aviation industry is preferred but isn’t essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.