Proposals Coordinator

Vista Global; New York (NY); On-site; USD 58,000 - 78,000; Full time

Job summary

Vista Global, the world’s leading business aviation group, is seeking a Proposals Coordinator to support VistaJet’s global sales team with a focus on the US.

You will prepare tailored sales proposals, price checks, and collateral, coordinate across time zones, and work with Sales VPs and departments on RFPs. Strong attention to detail and CRM experience are essential.

This role offers a dynamic, fast-paced environment with opportunities to influence winning bids and improve proposal processes.

Qualifications

• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Eye for detail with ability to tailor collateral to prospects.
• Design experience is a plus but not essential.
• Knowledge of the business aviation industry is a plus but not essential.
• Team player capable of keeping pace with a fast-moving sales team.

Responsibilities

• Prepare tailored sales proposals and price checks before sending.
• Prepare presentations and collateral with a consistent design aesthetic.
• Prioritize proposals across multiple time zones with the Proposals Manager.
• Collaborate with Sales VPs to tailor proposals and follow up.
• Assist with RFPs and tenders across departments.
• Review templates to stay current and fit for purpose.
• Maintain an up-to-date live log of all proposals.
• Contribute to analysis on proposal conversions and regional trends.
• Provide ad-hoc team support and research.

Skills

Excellent communication

Attention to detail

Fast learner

Team player

Adaptability

Tools

Salesforce

Job description

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

As Proposals Coordinator, you’ll be reporting directly to the Proposals Manager based in the UK and supporting VistaJet’s global sales team with a focus on the US.

Your Responsibilities

• Preparing tailored sales proposals for the global Program Sales team, including accurately calculating and checking prices and financial comparisons before they are sent out.
• Preparing presentations and other sales collateral for the Program Sales team, ensuring that a consistent and elevated design aesthetic is maintained.
• Liaising with the Proposals Manager to prioritize proposals accordingly across multiple time zones, and amongst the Proposals team.
• Collaborating with Sales Vice Presidents to help tailor their proposals and ensure all sales proposals which are sent out are followed up on.
• Assisting with RFPs and corporate tenders, working closely with Sales Vice Presidents and across multiple departments to help tailor the response.
• Regularly review all templates in the proposals library to ensure they remain current and fit for purpose.
• Keep an up-to-date and accurate live log of all proposals prepared for the Program Sales team.
• Analytical projects with a focus on proposal conversions and regional trends.
• Ad-hoc team support and research assignments. Salary for this position is $68,000 plus $2,500 bonus

Required Skills, Qualifications, and Experience

Excellent attention to detail, solid written and verbal communication skills and a sound grasp of numbers are essential.

You will need to be a quick-learner and be ready to adapt to the pace of this high-growth team.

• Experience using Salesforce or similar CRM systems.
• Excellent written and verbal communication skills.
• Possesses an exceptional eye for detail and ability to prepare collateral that is tailored to every prospect while maintaining absolute accuracy.
• Design experience is preferred but isn’t essential.
• Knowledge of the business aviation industry is preferred but isn’t essential.
• A team player who is driven to driven to succeed and keep pace with a fast-moving sales team.