Proposal Specialist II

UES; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

UES is seeking a Proposal Specialist II to develop, edit, and produce high-quality proposals in response to client requests. You will own portions of proposal development, ensure clarity and brand alignment, and work with the Proposal Manager, business development, and technical teams to highlight the firm’s value proposition.

You will translate complex input into compelling content, manage outlines and schedules, and help refine boilerplate libraries for future bids.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business or related field.
• 4+ years of experience in proposal writing or coordination.
• Ability to develop persuasive, technically accurate, and well-organized content.
• Proficiency with InDesign and Microsoft Office; experience with CRM/proposal systems is a plus.

Responsibilities

• Lead development of complex or multi-volume proposals and qualifications packages.
• Write, edit, and refine content across proposals for clarity and compliance.
• Translate technical input into clear, compelling content for diverse audiences.
• Interpret RFP/RFQ requirements and develop outlines, matrices, and production schedules.
• Collaborate with Proposal Manager and marketing to maintain boilerplate libraries and bios.
• Support proposal reviews, kickoff meetings, and lessons learned for process improvement.

Skills

Writing & editing

Content development

Brand consistency

Cross-team collaboration

Proposal strategy

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, Business

Tools

Adobe InDesign

Microsoft Office Suite

CRM / proposal tracking systems

Adobe Creative Cloud

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

The Proposal Specialist II plays a key role in developing, editing, and producing high-quality proposals and qualifications materials in response to client requests (RFPs, RFQs, RFIs). This mid-level role is responsible for owning portions of proposal development, ensuring clarity, compliance, and brand consistency across deliverables. Working closely with the Proposal Manager, business development, and technical teams, the Proposal Specialist II helps craft compelling narratives that reflect the firm’s value proposition and technical expertise.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

The Proposal Specialist II plays a key role in developing, editing, and producing high-quality proposals and qualifications materials in response to client requests (RFPs, RFQs, RFIs). This mid-level role is responsible for owning portions of proposal development, ensuring clarity, compliance, and brand consistency across deliverables. Working closely with the Proposal Manager, business development, and technical teams, the Proposal Specialist II helps craft compelling narratives that reflect the firm’s value proposition and technical expertise.

Responsibilities

• Lead development of complex or multi-volume proposals and qualifications packages, working closely with project teams, SME's, and the Proposal Manager.
• Write, edit, refine content across proposals sections-resumes, projects sheets, executive summaries , narratives-ensuring clarity, compliance, and alignment with win themes.
• Translate technical and non-technical input to clear, compelling content tailored to divers client audiences.
• Interpret RFP/RFQ requirements and develop outlines, compliance matrices, and production schedules to support to timely, compliant submissions.
• Contribute to proposal strategy development, including with themes, differentiators, and tailored messaging.
• Review and edit draft content developed by junior team members for quality, consistency, and brand alignment.
• Collaborate with the Proposal Manager and marketing team to maintain and enhance boilerplate libraries, templates, project sheets, and staff bios.
• Support proposal reviews, kickoff meetings, and debriefs, contributing lessons learned and process improvement recommendations.
• Support proposal metrics tracking, CRM updates, and reporting on pursuits and win rates as needed.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field.
• 4+ years of experience in proposal writing or coordination within the A/E/C, environmental, engineering, or professional services industries.
• Demonstrated ability to develop persuasive, technically accurate, and well-organized proposal content.
• Proficiency with Adobe InDesign and Microsoft Office Suite; experience with Adobe Creative Cloud and CRM/proposal tracking systems is a plus.
• Excellent attention to detail, time management, and communication skills.
• Ability to work independently and collaboratively across remote and distributed teams.
• Experience interpreting and responding to public and private sector procurement documents (RFPs, RFQs, RFIs).
• Strong organization skills with the ability to manage multiple concurrent deadlines.

Preferred Qualifications

• Previous experience in the A/E/C industry

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here