Proposal Operations Lead

TBEI, Inc.; University Park (IL); On-site; USD 43,311 - 63,302; Full time

Job summary

Federal Signal Corporation in University Park seeks a detail-focused Proposal Support specialist to back the Proposal Management process across all divisions. You will coordinate vendor questionnaires, manage contract vehicle reporting, and ensure compliant, timely submissions while improving cross‑functional coordination and data integrity.

The role leads Starbridge support, maintains content libraries, and generates regular reports to drive efficiency, reporting, and compliance.

Qualifications

• Entry-level role; 1–2 years RFP-related experience preferred.
• Experience using SmartSheet, ISNetworld, and Avetta.
• Excellent verbal and written communication.
• Organized, professional, and self-motivated.
• Strong planning and multi-tasking abilities.
• Able to work well independently and in a team.
• Proficient in MS Office, especially Excel.
• High attention to detail.

Responsibilities

• Develop and maintain proposal support materials and content libraries.
• Coordinate and facilitate proposal review meetings and track action items.
• Review solicitation documents and contractual requirements for deliverables.
• Proofread and format proposals to branding and compliance guidelines.
• Track proposal deadlines and ensure timely submissions.
• Generate weekly/monthly reports on proposal success rates.
• Update compliance metrics (ISNetworld, Avetta).
• Complete vendor forms and questionnaires across University Park operations.
• Oversee contract vehicle reporting and pricing updates (cooperative programs).
• Lead Starbridge support across divisions for meetings, RFPs, purchasing workflows.
• Assist with NDA tracking.
• Manage dealer and representative insurance documentation.
• Assist in securing pricing from reps for Commander1 renewals.
• Serve as central point of contact for cross-department collaboration.
• Assist with other duties as required.

Skills

RFP experience

SmartSheet

ISNetworld

Avetta

Verbal comms

Written comms

Organized

Planning

Multi-tasking

Teamwork

Excel

Attention to detail

Tools

MS Office

Job description

Federal Signal Corporation in University Park seeks a detail-focused Proposal Support specialist to back the Proposal Management process across all divisions. You will coordinate vendor questionnaires, manage contract vehicle reporting, and ensure compliant, timely submissions while improving cross‑functional coordination and data integrity.

The role leads Starbridge support, maintains content libraries, and generates regular reports to drive efficiency, reporting, and compliance.