Proposal Coordinator: RFP & Cross-Dept Lead

Federal Signal Corporation; University Park (IL); On-site; USD 43,311 - 63,302; Full time

Benefits offered by this job

Annual bonus potential

Insurance (life, medical, dental, vis​

Paid holidays

Paid vacation

401(k) with matching contributions

Tuition reimbursement

Smoke-free, drug-free workplace

Job summary

Federal Signal Corporation in University Park, IL, is seeking a detail-oriented Proposal Support Specialist to bolster the Proposal Management process across all University Park groups, coordinating contract vehicles, vendor questionnaires, and enterprise tracking of key activities.

You will lead Starbridge support across divisions, ensure data integrity, improve cross-functional coordination, and generate weekly/monthly reports on proposal performance while maintaining compliance with

Qualifications

• Associates degree preferred or recommended.
• 1–2 years RFP-related experience preferred.
• Experience with Smart Sheet, ISNetworld and Avetta is beneficial.

Responsibilities

• Develop and maintain proposal support materials and content libraries (reference sheets, case studies, letters, and compliance docs).
• Coordinate and facilitate proposal review meetings and track action items to completion.
• Interpret solicitation documents and contractual requirements to identify deliverables for compliant submissions.
• Proofread and format proposals to align with branding and guidelines.
• Track proposal deadlines and ensure timely submissions.
• Generate weekly/monthly reports on proposal success rates.
• Maintain compliance metrics for ISNetworld and Avetta.
• Complete and manage vendor forms and questionnaires across University Park operations.
• Oversee contract vehicle reporting and pricing updates across cooperative purchasing programs.
• Lead Starbridge support across divisions, ensuring consistent processes and visibility into meetings, RFPs, and purchasing workflows.
• Assist with NDA tracking and review.
• Manage dealer and representative insurance documentation for compliance.
• Assist in securing pricing from reps for renewals.
• Serve as central point of contact for cross-department collaboration.
• Assist with other duties as required.

Skills

Associates degree

RFP experience

Smart Sheet

ISNetworld

Avetta

MS Excel

MS Office

Verbal communication

Written communication

Organized

Detail oriented

Education

Associates degree recommended

Tools

Smart Sheet

ISNetworld

Avetta

Job description

Federal Signal Corporation in University Park, IL, is seeking a detail-oriented Proposal Support Specialist to bolster the Proposal Management process across all University Park groups, coordinating contract vehicles, vendor questionnaires, and enterprise tracking of key activities.

You will lead Starbridge support across divisions, ensure data integrity, improve cross-functional coordination, and generate weekly/monthly reports on proposal performance while maintaining compliance with