Proposal Coordinator

Federal Signal Corporation; University Park (IL); On-site; USD 43,311 - 63,302; Full time

Benefits offered by this job

Annual bonus potential

Insurance (life, medical, dental, vis​

Paid holidays

Paid vacation

401(k) with matching contributions

Tuition reimbursement

Smoke-free, drug-free workplace

Job summary

Federal Signal Corporation in University Park, IL, is seeking a detail-oriented Proposal Support Specialist to bolster the Proposal Management process across all University Park groups, coordinating contract vehicles, vendor questionnaires, and enterprise tracking of key activities.

You will lead Starbridge support across divisions, ensure data integrity, improve cross-functional coordination, and generate weekly/monthly reports on proposal performance while maintaining compliance with

Qualifications

• Associates degree preferred or recommended.
• 1–2 years RFP-related experience preferred.
• Experience with Smart Sheet, ISNetworld and Avetta is beneficial.

Responsibilities

• Develop and maintain proposal support materials and content libraries (reference sheets, case studies, letters, and compliance docs).
• Coordinate and facilitate proposal review meetings and track action items to completion.
• Interpret solicitation documents and contractual requirements to identify deliverables for compliant submissions.
• Proofread and format proposals to align with branding and guidelines.
• Track proposal deadlines and ensure timely submissions.
• Generate weekly/monthly reports on proposal success rates.
• Maintain compliance metrics for ISNetworld and Avetta.
• Complete and manage vendor forms and questionnaires across University Park operations.
• Oversee contract vehicle reporting and pricing updates across cooperative purchasing programs.
• Lead Starbridge support across divisions, ensuring consistent processes and visibility into meetings, RFPs, and purchasing workflows.
• Assist with NDA tracking and review.
• Manage dealer and representative insurance documentation for compliance.
• Assist in securing pricing from reps for renewals.
• Serve as central point of contact for cross-department collaboration.
• Assist with other duties as required.

Skills

Associates degree

RFP experience

Smart Sheet

ISNetworld

Avetta

MS Excel

MS Office

Verbal communication

Written communication

Organized

Detail oriented

Education

Associates degree recommended

Tools

Smart Sheet

ISNetworld

Avetta

Job description

The appropriate candidate for this role will provide comprehensive support to the Proposal Management process across all University Park groups, including contract vehicle coordination, vendor questionnaire management, and enterprise tracking of key activities. Serve as the lead for Starbridge support across all divisions, ensuring consistent processes and visibility into meetings, RFPs, and purchasing workflows. This role is critical to maintaining data integrity, improving cross-functional coordination, and enhancing efficiency, reporting, and compliance across proposal development and business operations.

Key Activities/Responsibilities

• Develop and maintain proposal support materials and proposal content libraries, including reference sheets, case studies, sole source letters, and other marketing and compliance documentation to support business development efforts.
• Coordinate and facilitate proposal review meetings, including communicating requirements, capturing action items, and tracking follow-up items to completion.
• Review and interpret solicitation documents and contractual requirements to identity deliverables and support compliant proposal submissions.
• Proofread and format proposals to align with organizational branding and compliance guidelines.
• Coordinate and track proposal deadlines, ensuring all submissions meet requirements and timelines.
• Generate and maintain weekly/monthly reports on proposal success rates.
• Update compliance metrics related to certifications like ISNetworld and Avetta.
• Complete and manage vendor forms and questionnaires across all University Park operations, ensuring accuracy and timely submission.
• Oversee contract vehicle reporting and pricing updates for the University Park location, including Sourcewell, TIPS, HGAC, PCA, NASPO, and other cooperative purchasing programs, ensuring accurate tracking and compliance.
• Serve as the primary lead for Starbridge support across all divisions, ensuring consistent processes and visibility into key activities including meetings, RFPs, and purchasing workflows.
• Assist with tracking and reviewing Non-Disclosure Agreements (NDAs).
• Manage dealer and representative insurance documentation, including requests, reviews, and ongoing maintenance to ensure compliance with company and contractual requirements.
• Assist in securing pricing from reps for future Commander1renewals.
• Act as the central point of contact for cross-department collaboration.
• Assist with other duties as required.

Skills Required

• Associates degree recommended
• Entry-level position, 1-2 years RFP-related experience preferred
• Experience utilizing Smart Sheet, ISNetworld, and Avetta preferred.
• Excellent verbal and written communication skills.
• Organized, professional, and self-motivated.
• Strong planning and multi-tasking skills.
• Able to work well individually and as part of a team.
• Proficiency with MS Office software particularly Excel.
• High attention to detail.

Salary range: $43,311/yr - $63,302/yr

Benefits Of Employment

• annual bonus potential
• insurance (life, medical, dental, vision)
• paid holidays
• paid vacation
• 401(k) with matching contributions
• tuition reimbursement
• smoke-free, drug-free workplace

About Us

Federal Signal in University Park is a leading manufacturer and supplier of comprehensive systems and products used to protect people and property. Our products and integrated solutions include systems for campus and community alerting, emergency vehicles, first responder interoperable communications, industrial communications, and command and municipal networked security. Specific products include: lightbars and sirens, public warning sirens and public safety software.

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at [e-mail]. All other applications must be submitted online.