Proposal Coordinator — RFPs, Compliance & Cross-Dept Ops

Federal Signal; University Park (IL); On-site; USD 43,311 - 63,302; Full time

Benefits offered by this job

Annual bonus potential

Insurance (life, medical, dental, &amp

Job summary

Federal Signal in University Park, IL is seeking an entry-level Proposal Support Specialist to assist the Proposal Management process across University Park operations. You will coordinate contract vehicles, vendor questionnaires, and enterprise tracking of activities, ensuring accuracy and timely submissions.

You will lead Starbridge support, prepare materials, review solicitations, and generate weekly reports with emphasis on data integrity, cross-functional coordination, and compliance across

Qualifications

• Entry-level position with 1–2 years of RFP-related experience preferred.
• Experience using Smart Sheet, ISNetworld, and Avetta is preferred.
• Excellent verbal and written communication skills and detail orientation.
• Organized, professional, and capable of working independently or in a team.

Responsibilities

• Develop and maintain proposal support materials and content libraries.
• Coordinate and facilitate proposal review meetings and track actions.
• Review solicitation documents to identify deliverables and ensure compliance.
• Proofread and format proposals to branding guidelines.
• Coordinate and track proposal deadlines and submissions.
• Generate and maintain weekly/monthly proposal reports.
• Update compliance metrics for ISNetworld and Avetta.
• Manage vendor forms and questionnaires across University Park operations.
• Oversee contract vehicle reporting and pricing updates for cooperative programs.
• Serve as the primary lead for Starbridge support across divisions.
• Assist with NDAs and insurance documentation for dealers/representatives.
• Coordinate with cross-functional teams as central point of contact.

Skills

RFP coordination

MS Excel

ISNetworld

Avetta

Communication

Organizational skills

Team collaboration

Tools

Smart Sheet

ISNetworld

Avetta

Job description

Federal Signal in University Park, IL is seeking an entry-level Proposal Support Specialist to assist the Proposal Management process across University Park operations. You will coordinate contract vehicles, vendor questionnaires, and enterprise tracking of activities, ensuring accuracy and timely submissions.

You will lead Starbridge support, prepare materials, review solicitations, and generate weekly reports with emphasis on data integrity, cross-functional coordination, and compliance across