Proposal Manager

Jobtailor; Arlington (VA); On-site; USD 110,000 - 150,000; Full time

Job summary

Jobtailor is seeking an experienced proposals professional to coordinate the development, production, and submission of government and commercial solicitations. You will manage schedules, compliance matrices, content collection, reviews, and final deliverables.

You will collaborate with business development, capture, contracts, legal, finance, and technical teams to gather and organize proposal content, ensuring compliance with requirements and company standards.

Qualifications

• Bachelor's degree or equivalent work experience in a relevant field.
• 8+ years of professional experience in proposal management, coordination, or related role.

Responsibilities

• Coordinate the development, production, and submission of proposals for government and commercial solicitations.
• Manage proposal schedules, compliance matrices, content collection, reviews, and final deliverables.
• Collaborate with business development, capture, contracts, legal, finance, and technical teams to gather and organize proposal content.
• Review solicitation requirements and ensure proposal responses comply with customer instructions and company standards.
• Identify contractual requirements, risks, and compliance considerations supporting proposal and capture efforts.
• Maintain proposal repositories, templates, past performance records, and business development resources.
• Track proposal status, milestones, and submission metrics.
• Assist with post-submission customer communications, debriefings, and lessons learned.
• Improve proposal processes, tools, and best practices as the company grows.

Skills

Proposal Coordination

RFx Response Preparation

Compliance Matrix Management

Content Collection

Risk Identification

Proposal Repository Maintenance

Submission Metrics Tracking

Contractual Requirement Analysis

Document Collaboration Tools

Lessons Learned Analysis

APMP Certification

Education

Bachelor's degree in Business, Communications, Legal Studies, English, or equivalent work experience

Tools

Proposal/Document collaboration tools

Job description

• Coordinate the development, production, and submission of proposals for government and commercial solicitations


• Manage proposal schedules, compliance matrices, content collection, reviews, and final deliverables


• Collaborate with business development, capture, contracts, legal, finance, and technical teams to gather and organize proposal content


• Review solicitation requirements and ensure proposal responses comply with customer instructions and company standards


• Identify contractual requirements, risks, and compliance considerations supporting proposal and capture efforts


• Maintain proposal repositories, templates, past performance records, and business development resources


• Track proposal status, milestones, and submission metrics


• Assist with post-submission customer communications, debriefings, and lessons learned


• Improve proposal processes, tools, and best practices as the company grows

Requirements

• Bachelor's degree in Business, Communications, Legal Studies, English, or equivalent work experience


• 8+ years of professional experience in proposal management, coordination, or a related role


• Experience preparing federal government and commercial RFx responses


• Familiarity with federal acquisition processes, FAR/DFARS requirements, and OTAs


• Exceptional organizational, project management, and document management skills


• Experience with proposal or document collaboration tools


• Strong written and verbal communication skills


• Ability to manage competing priorities and meet tight deadlines in a fast-paced environment


• Ability to obtain and maintain a U.S. Government security clearance


• Applicants must be U.S. citizens to obtain and maintain a security clearance


• APMP certification or other formal proposal management training/certification is desired


• Prior Contract Administrator, Contracts Specialist, or Legal Assistant experience is desired


• Experience in fast-growing companies or start-up environments is desired

Core Competencies

Demonstrates expertise in proposal management, including the coordination of government and commercial solicitations, compliance with federal acquisition processes, and effective communication with cross-functional teams. Proficient in managing proposal schedules, content collection, and improving proposal processes to enhance efficiency.

Highest-signal resume keywords

• Proposal Management


• Federal Acquisition Processes


• Document Management


• APMP Certification


• Project Management

ATS Optimization Keywords

Hard Skills

• Proposal Coordination


• RFx Response Preparation


• Compliance Matrix Management


• Content Collection


• Risk Identification


• Proposal Repository Maintenance


• Submission Metrics Tracking
  
• Contractual Requirement Analysis


• Document Collaboration Tools


• Lessons Learned Analysis

Soft Skills

• Organizational Skills


• Strong Written Communication


• Strong Verbal Communication


• Ability to Manage Competing Priorities


• Ability to Meet Tight Deadlines

Certifications & Qualifications

• APMP Certification

Industry Keywords

• Government Solicitations


• Commercial Solicitations


• FAR/DFARS Requirements


• OTAs


• Proposal Processes


• Business Development


• Capture Management


• Contract Administration


• Fast-Growing Companies


• Start-Up Environments