Senior Proposal Coordinator, Proposal Analyst 3

Jobtailor; Fairfax (VA); On-site; USD 110,000 - 140,000; Full time

Job summary

Jobtailor is seeking an experienced Proposal Manager to lead planning, scheduling, and logistics for government proposals. You will interpret complex RFPs, build compliant templates, and manage production from draft to final submission.

Ideal candidates have DoD Secret clearance, 7–10 years’ experience with Adobe Acrobat and MS Office, and a proven track record in government proposals and document management systems. This role requires independent work and strict deadline adherence.

Qualifications

• Active DoD Secret clearance is required.
• 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite.
• Experience with Government proposals and analyzing solicitation requirements for formatting, compliance, and production.
• Extensive experience using styles to format Word documents and develop templates for large, complex proposal volumes.

Responsibilities

• Lead proposal planning, scheduling, and logistics with minimal support, coordinating cross-team activities.
• Read and interpret complex RFPs to understand submission instructions and evaluation criteria.
• Create compliant Word templates and writing shells; perform desktop publishing using Office and Adobe Acrobat; ensure proper graphics placement and formatting.
• Maintain strict version-control and ownership of proposal files from draft to final production; manage TEAMS and SharePoint spaces.
• Prepare administrative proposal documents and slide decks; coordinate with Graphics; participate in daily standups.
• Oversee production and delivery activities, including color reviews, printing, tabs, assembly, and final submission; manage War Room logistics and related invoices.

Skills

Proposal management

Adobe Acrobat expertise

MS Office proficiency

Government proposal experience

Document management systems

Education

Bachelor's degree in related field

Master's degree in related field

High school diploma or equivalent

Tools

Microsoft Teams

SharePoint

Word

Excel

PowerPoint

Adobe Acrobat

Job description

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule and managing cross-team activities across Writers, Graphics, DTP, Editors, Production, and SMEs.
• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements.
• Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents.
• Ensures strict version-control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file-permission management).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color-team packages), coordinates with Graphics, and participates in Daily Standup meetings.
• Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging).
• Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.

Requirements

• 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
• Must be able to obtain an active DoD Secret clearance.
• Minimum of 7-10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production.
• Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes.
• Familiarity with document management systems (e.g., Microsoft Teams and SharePoint)
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines.
• Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels.
• Willingness to work evenings or weekends as needed to meet proposal deadlines.

Core Competencies

Demonstrates expertise in proposal management, including compliance analysis, document formatting, and production logistics. Proficient in Adobe Acrobat and Microsoft Office Suite, with strong communication skills to engage stakeholders effectively.

Highest-signal resume keywords

• Proposal Management
• Adobe Acrobat Expertise
• Microsoft Office Suite Proficiency
• Government Proposal Experience
• Document Management Systems Familiarity

ATS Optimization Keywords

Hard Skills

• Proposal Planning
• RFP Analysis
• Document Formatting
• Version Control Procedures
• Desktop Publishing
• Template Development
• Production Oversight
• Logistics Management
• Color Review Coordination
• File-Permission Management

Soft Skills

• Excellent Communication Skills
• Proactive Approach
• Ability to Work Independently
• Time Management
• Attention to Detail

Certifications & Qualifications

• DoD Secret Clearance

Industry Keywords

• Government Proposals
• Compliance Matrices
• Submission Requirements
• Proposal Production
• War Room Logistics

Tools & Technologies

• Microsoft Teams
• SharePoint
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat