Proposal Development Specialist (Hybrid) – RFP/Bid

Allied Universal; Tampa (FL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical & dental

Retirement plan

Paid time off (holidays/vacation)

Job summary

Allied Universal® is hiring a Proposal Development Representative to oversee the RFP, RFI, and RFQ process for new opportunities and current clients, ensuring high-quality materials align with the win strategy. Your role collaborates with Sales and Operations to gather information, author content, and manage deliverables.

The position follows a hybrid schedule with four days per week onsite in our Tampa, FL office.

Qualifications

• Bachelor’s degree in Management, Marketing, Business Administration, or related field.
• Associate’s degree with at least three years’ experience in proposal development.
• Two years of proposal development and administrative experience.
• Experience with government or commercial RFPs and procurement portals.
• Experience navigating cloud-based proposal management systems.
• MS Office Suite proficiency (Word, Excel, PowerPoint).
• Adobe Suite proficiency.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong writing, editing, and communication skills.
• Excellent organizational and time management skills.
• Ability to work independently and in a team.

Responsibilities

• Act as the central point of contact for all RFI/RFQ/RFP requests.
• Manage bid platforms for proposal submissions.
• Analyze solicitation documents for full compliance with requirements.
• Coordinate with Sales, Operations, Pricing to gather information.
• Conduct fact-finding calls with internal stakeholders.
• Write, edit, format, and tailor proposal responses using the library.
• Compile content into cohesive, professionally formatted documents.
• Provide daily status updates on active proposals and deadlines.
• Manage electronic proposal files and the proposal library software.
• Complete pre-qualification documentation and vendor registration materials.
• Support post-submittal follow-up requests.

Skills

Proposal writing

Editing

Time management

Multitasking

Communication

Attention to detail

Education

Bachelor’s degree in Management, Marketing, Business Administration, or related field

Associate’s degree in Management, Marketing, Business Administration, or related field with 3+ years of relevant experience

Tools

Microsoft Office Suite

Adobe Suite

Cloud-based proposal management systems

Procurement portals

Job description

Allied Universal® is hiring a Proposal Development Representative to oversee the RFP, RFI, and RFQ process for new opportunities and current clients, ensuring high-quality materials align with the win strategy. Your role collaborates with Sales and Operations to gather information, author content, and manage deliverables.

The position follows a hybrid schedule with four days per week onsite in our Tampa, FL office.