RFP Specialist

AnswerNet, Inc.; Northern (KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

AnswerNet, Inc. is seeking a Senior RFP Specialist to own our proposal operations, turning complex client requirements into concise, winning submissions. You will lead end-to-end pursuit activities, manage tight deadlines, and collaborate with executives to craft persuasive narratives that win contracts.

This role emphasizes proactive discovery, rigorous compliance, and content asset management, with a focus on data-driven pursuit decisions and strategic storytelling.

Qualifications

• 3-5+ years of hands-on experience writing, coordinating, and managing RFPs/proposals in a fast-paced environment.
• Superior writing, editing, and storytelling with attention to tone and detail.
• Strong project leadership and ability to manage deadlines with senior stakeholders.
• Proficient with RFP management software and procurement portals, CRM platforms, and formatting.
• Relevant degree (Communications, Business, Marketing or English) or equivalent experience.

Responsibilities

• Opportunity Sourcing & Pipeline Management: identify and surface strategic RFPs, RFIs and RFQs.
• Go/No-Go Evaluation: assess requirements against capabilities to inform pursuit decisions.
• Pipeline Ownership: manage proposal calendar and submission deadlines across stakeholders.
• Persuasive Writing: draft compelling, client-focused narratives.
• Subject Matter Collaboration: translate complex solutions with internal experts into client-ready proposals.
• Content Asset Management: curate a library of reusable assets, case studies, and compliance docs.
• Project Management: lead kickoff meetings, assign sections, and monitor reviews.
• Compliance & Quality Assurance: ensure 100% compliance with RFP requirements and formatting.
• Final Delivery: format, proofread, and submit through portals.

Skills

Proposal writing

Editing mastery

Project management

RFP process knowledge

Attention to detail

Education

Communications/Business/Marketing/English degree

Tools

RFP management software (Responsive)

CRM platforms

Advanced document formatting

Job description

Work Hours: 9 am - 6 pm EST M-F (after hours as needed)
Pay Scale: $ 50,000- $ 70,000 yearly
Job Type: Full-time

Job Summary

Are you a proven proposal strategist who loves the thrill of the win and thrives on turning complex RFPs into high-scoring, win-ready submissions? We are seeking an ambitious, high-energy Senior RFP Specialist to own our business development execution and elevate our proposal operations.
This isn't an administrative coordinator role; it is a high-visibility, senior individual contributor position for a proactive hunter and persuasive writer. We need someone who can track down high-value opportunities, manage tight deadlines with ease, and craft compelling narratives from start to finish. You will serve as the engine of our RFP process, turning complex client requirements into sharp, competitive submissions that win contracts.

Key Responsibilities

1. Opportunity Sourcing & Pipeline Management

• Proactive Discovery: Continuously monitor procurement portals, industry databases, and client networks to identify, qualify, and surface strategic RFP, RFI, and RFQ opportunities.
• Go/No-Go Evaluation: Analyze solicitation requirements against core business capabilities to help leadership make data-driven pursuit decisions.
• Pipeline Ownership: Manage the master proposal calendar, ensuring all milestone reviews, partner inputs, and submission deadlines are met without exception.
• Persuasive Writing: Draft original, high-impact proposal copy tailored to client pain points, evaluation criteria, and value propositions-moving well beyond boilerplate responses.
• Subject Matter Collaboration: Interview internal technical leads and executives to translate complex solutions into clear, engaging, client-centric narratives.
• Content Asset Management: Build, organize, and continuously update a robust library of reusable proposal assets, past performance write-ups, case studies, and compliance materials.

3. End-to-End Pursuit Execution

• Project Management: Lead proposal kickoff meetings, establish section ownership, enforce review schedules, and keep cross-functional stakeholders accountable to tight deadlines.
• Compliance & Quality Assurance: Ensure 100% compliance with every RFP requirement, including page limits, formatting standards, mandatory attachments, and legal guidelines.
• Final Delivery: Format, proofread, package, and execute final proposal submissions across various client procurement portals.

Qualifications & Experience

• Experience: 3-5+ years of dedicated, hands-on experience writing, coordinating, and managing RFPs/proposals in a fast-paced environment.
• Writing & Editing Mastery: Superior narrative drafting skills with an eagle eye for detail, tone, and persuasive messaging.
• Project Leadership: Exceptional organizational skills-calm under pressure, hyper-attentive to deadlines, and comfortable keeping senior stakeholders on schedule.
• Technical Aptitude: Proficient with RFP management software (e.g., Responsive), procurement portals, CRM platforms, and advanced document formatting.
• Education & Background: Relevant degree (Communications, Business, Marketing, English) or equivalent real-world experience demonstrating exceptional written communication and project management capability.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Primarily remote/hybrid office setting with standard business hours; occasional flexibility required to support month-end and quarter-end reporting deadlines.

Equal Opportunity Employer
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