Proposal Specialist II: Elevate RFPs with Wins and Clarity

UES, Inc.; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

UES, Inc. in Orlando, FL is seeking a Proposal Specialist II to develop, edit, and produce high-quality proposals and qualification materials in response to client requests.

You will own portions of proposal development, ensuring clarity, compliance, and brand consistency across deliverables, working with the Proposal Manager, business development, and technical teams. This mid-level role involves crafting narratives that reflect the firm’s value proposition, translating technical input to clear

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field.
• 4+ years of experience in proposal writing or coordination within the A/E/C, environmental, engineering, or professional services industries.
• Demonstrated ability to develop persuasive, technically accurate, and well-organized proposal content.
• Proficiency with Adobe InDesign and Microsoft Office Suite; experience with Adobe Creative Cloud and CRM/proposal tracking systems is a plus.
• Excellent attention to detail, time management, and communication skills.
• Ability to work independently and collaboratively across remote and distributed teams.
• Experience interpreting and responding to public and private sector procurement documents (RFPs, RFQs, RFIs).
• Strong organization skills with the ability to manage multiple concurrent deadlines.

Responsibilities

• Lead development of complex or multi-volume proposals and qualifications packages, working closely with project teams, SME's, and the Proposal Manager.
• Write, edit, refine content across proposals sections-resumes, projects sheets, executive summaries , narratives-ensuring clarity, compliance, and alignment with win themes.
• Translate technical and non-technical input to clear, compelling content tailored to divers client audiences.
• Interpret RFP/RFQ requirements and develop outlines, compliance matrices, and production schedules to support to timely, compliant submissions.
• Contribute to proposal strategy development, including with themes, differentiators, and tailored messaging.
• Review and edit draft content developed by junior team members for quality, consistency, and brand alignment.
• Collaborate with the Proposal Manager and marketing team to maintain and enhance boilerplate libraries, templates, project sheets, and staff bios.
• Support proposal reviews, kickoff meetings, and debriefs, contributing lessons learned and process improvement recommendations.
• Support proposal metrics tracking, CRM updates, and reporting on pursuits and win rates as needed.
• Other duties as assigned.

Skills

Proposal writing

Editing

Content development

Attention to detail

Education

Bachelor’s degree in Marketing/Communications/English/Journalism/Business

Tools

Adobe InDesign

Microsoft Office

Adobe Creative Cloud

CRM systems

Job description

UES, Inc. in Orlando, FL is seeking a Proposal Specialist II to develop, edit, and produce high-quality proposals and qualification materials in response to client requests.

You will own portions of proposal development, ensuring clarity, compliance, and brand consistency across deliverables, working with the Proposal Manager, business development, and technical teams. This mid-level role involves crafting narratives that reflect the firm’s value proposition, translating technical input to clear