Proposal Coordinator — Strategy & Production Leader

Thalle Construction Company, Inc.; Hillsborough (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Major Medical

Dental

Vision

Short and Long-Term Disability

PTO

Company holidays

Life Insurance

401K with company match

Job summary

Thalle Construction Co., Inc. is seeking a Proposal Coordinator to support the Proposal Manager and estimating team in Hillsborough, NC. This role oversees proposal production from kickoff to delivery and ensures compliance and quality across all documents.

The ideal candidate has a 4–6 year background in proposal coordination within A/E/C or heavy civil construction, strong MS Office and InDesign skills, and the ability to mentor junior staff while coordinating with partners and clients.

Qualifications

• Bachelor’s degree required with 4–6 years of proposal coordination/development experience.
• Experience with government contracting processes and full proposal lifecycle ideal.
• Expert proficiency in Microsoft Office and desktop publishing; advanced InDesign skills.
• Experience building and maintaining SharePoint content libraries.
• Strong leadership, organization, and ability to manage multiple complex proposals.

Responsibilities

• Lead coordination and production for mid-size to large, complex competitive proposals from kickoff through delivery.
• Develop proposal schedules, outlines, storyboards, and compliance matrices; run kickoff and color-team reviews with the Proposal Manager.
• Serve as the department’s content library and process authority; define templates and workflows, including SharePoint library.
• Contribute to win themes and competitive strategy; conduct client research and competitor analysis.
• Coordinate with estimating leadership, partner firms, and clients on pursuit logistics and submission.
• Maintain the Division of Responsibility and pursuit calendar for assigned pursuits.
• Mentor Proposal Coordinators and ensure quality and compliance of work.
• Produce advanced proposal graphics, layouts, and presentations using InDesign; capture lessons learned for future pursuits.

Skills

Proposal coordination

Microsoft Office

Adobe InDesign

SharePoint

Leadership

Attention to detail

Education

Bachelor’s degree in Marketing, Business, English, Journalism, Communications, Engineering, or related field

Tools

SharePoint

Adobe InDesign

Adobe Creative Cloud

Microsoft Office Suite

Job description

Thalle Construction Co., Inc. is seeking a Proposal Coordinator to support the Proposal Manager and estimating team in Hillsborough, NC. This role oversees proposal production from kickoff to delivery and ensures compliance and quality across all documents.

The ideal candidate has a 4–6 year background in proposal coordination within A/E/C or heavy civil construction, strong MS Office and InDesign skills, and the ability to mentor junior staff while coordinating with partners and clients.