Proposal Coordinator: Strategy & Compliance Lead

Thalle Construction Company; Hillsborough (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

Disability Insurance

Paid Time Off

Paid holidays

Life Insurance

401K with company match

Job summary

Thalle Construction Co., Inc. in Hillsborough, NC seeks a Proposal Coordinator to support the estimating team and lead proposal production on-site. The role reports to the Proposal Manager and emphasizes coordination of mid-size to large, complex bids.

The ideal candidate will have a 4–6 year track record in proposal development, strong Office and InDesign skills, and experience with SharePoint. A collaborative, detail‑oriented, and mentoring approach is essential.

Qualifications

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, Engineering, or a related field; 4–6 years of proposal coordination/development experience.
• Working knowledge of government contracting processes and the full proposal life cycle.
• Expert proficiency in Microsoft Office Suite and desktop publishing; advanced Adobe Creative Cloud (InDesign) skills.
• Experience building and maintaining SharePoint content libraries.
• Proven ability to manage multiple complex proposals simultaneously under strict time constraints.
• Strong leadership, organization, attention to detail, and follow‑through.

Responsibilities

• Lead coordination and production for mid-size to large, complex competitive proposals from kickoff through delivery.
• Develop proposal schedules, outlines, storyboards, and compliance matrices; help run kickoff and color-team reviews with the Proposal Manager.
• Serve as the department’s content library and process authority, defining and improving standards, templates, and workflows (including the SharePoint content library).
• Contribute to win themes and competitive strategy; conduct client research and competitor analysis.
• Coordinate directly with estimating leadership, partner firms, and clients on pursuit logistics and submission.
• Maintain the Division of Responsibility (DOR) and pursuit calendar for assigned pursuits.
• Mentor and provide work direction to Proposal Coordinator 1 and 2 staff; review their work for compliance and quality.
• Produce advanced, technically sound proposal graphics, layouts, and presentations using Adobe InDesign; execute final production under the overall design direction of the Proposal Manager.
• Capture lessons learned and integrate process improvements into future pursuits.

Skills

Proposal coordination

Content library management

Adobe InDesign

SharePoint

Leadership

Project management

Education

Bachelor's degree in Marketing/Business/English/Journalism/Communications/Engineering

Tools

Microsoft Office

Adobe InDesign

Adobe Creative Cloud

SharePoint

Job description

Thalle Construction Co., Inc. in Hillsborough, NC seeks a Proposal Coordinator to support the estimating team and lead proposal production on-site. The role reports to the Proposal Manager and emphasizes coordination of mid-size to large, complex bids.

The ideal candidate will have a 4–6 year track record in proposal development, strong Office and InDesign skills, and experience with SharePoint. A collaborative, detail‑oriented, and mentoring approach is essential.