Proposal Coordinator: Onsite Preconstruction & Bids

Clean Energy & Infrastructure Services; Birmingham (AL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Medical, Dental, Vision insurance

Paid Time Off & Holidays

Job summary

Saiia Construction Company LLC is hiring a Proposal Administrator to support the Preconstruction and Projects teams at our Birmingham, AL corporate headquarters. The role focuses on coordinating bids, RFQs, RFPs, and prequalification requirements, ensuring on-time submissions and accurate records.

You will collaborate with Proposal Specialist, Estimators, PMs, BD, and Operations while maintaining proposals and client documentation.

Qualifications

• Proficiency with MS Word, Excel, PowerPoint, Outlook and related software.
• Strong organizational skills and ability to manage multiple deadlines.
• Attention to detail and accuracy in document handling.
• Excellent written and verbal communication abilities.
• Ability to read and organize contracts, bid documents, and RFPs.

Responsibilities

• Provide administrative support to Proposal Specialist and Preconstruction team.
• Assist with bids, RFQs, RFPs and other project pursuits.
• Track deadlines, coordinate proposal information and maintain records.
• Coordinate with internal departments and external partners.
• Maintain Salesforce records and project resumes; ensure data accuracy and updates.
• Prepare internal and external correspondence and templates; manage department docs.

Skills

MS Office proficient

Organizational skills

Time-management

Attention to detail

Verbal & written communication

Contracts understanding

Reporting and documentation

Independent & collaborative

Education

Associate's or Bachelor's in Business/Construction/Communications

2-3 years administrative/proposal experience

Tools

Salesforce

Avetta

ISNetworld

Job description

Saiia Construction Company LLC is hiring a Proposal Administrator to support the Preconstruction and Projects teams at our Birmingham, AL corporate headquarters. The role focuses on coordinating bids, RFQs, RFPs, and prequalification requirements, ensuring on-time submissions and accurate records.

You will collaborate with Proposal Specialist, Estimators, PMs, BD, and Operations while maintaining proposals and client documentation.