Proposal Coordinator II: Master Multidisciplinary Submittals

Pape-Dawson; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Pape-Dawson Engineers in Houston, TX is seeking a Proposal Coordinator II to manage complex multi-disciplinary proposals and SOQs, coordinating with technical staff, marketing, and subconsultants to meet submission requirements.

The role emphasizes organization, time management, and the ability to drive content from kickoff to final delivery, ensuring brand compliance and high-quality, compliant submissions.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role in AEC industry.
• Proficiency in InDesign, Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills with ability to manage multiple deadlines.

Responsibilities

• Facilitate the proposal process
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and template
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates

Skills

Time management

Writing

Communication

Team collaboration

Multitasking

Education

Bachelor's degree in English/Communications/Marketing

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Pape-Dawson Engineers in Houston, TX is seeking a Proposal Coordinator II to manage complex multi-disciplinary proposals and SOQs, coordinating with technical staff, marketing, and subconsultants to meet submission requirements.

The role emphasizes organization, time management, and the ability to drive content from kickoff to final delivery, ensuring brand compliance and high-quality, compliant submissions.