Proposal Coordinator

Pape-Dawson; San Antonio, Northern (TX, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Pape-Dawson Engineers in San Antonio, TX seeks a Proposal Coordinator to support multi-disciplinary proposals and SOQs from kickoff through final delivery. You will coordinate content, ensure brand compliance, manage schedules, and work with marketing, technical staff, and leadership to produce high-quality, compliant proposals.

Requires a Bachelor's degree in English/Communications/Marketing or related field and 4+ years of proposal coordination experience.

Qualifications

• Bachelor's degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry.
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills with the ability to manage multiple deadlines.
• Effective communicator with the ability to collaborate with technical and non-technical staff.

Responsibilities

• Facilitate the proposal process.
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements.
• Format documents and ensure brand compliance and proposal consistency.
• Ensure proposals meet compliance requirements and align with evaluation criteria.
• Manage content development with input from marketing, technical staff, and leadership.
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components.
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability.
• Support QA/QC processes to ensure high-quality, error-free deliverables.
• Maintain and update proposal databases, libraries, boilerplate material, and templates.
• Conduct research and gather information from internal teams to support proposal content.
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs.
• Contribute to identifying proposal process improvements and content updates.

Skills

Strong writing

Editing

Proofreading

Organizational skills

Communication

Education

Bachelor's degree in English/Communications/Marketing or related field

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Job Description: Overview:

This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs).

Responsibilities:

• Facilitate the proposal process
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and template
• Conduct research and gather information from internal teams to support proposal content
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates

Qualifications:

Bachelor's degree in English, Communications, Marketing, or related field preferred 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat Strong writing, editing, and proofreading skills Excellent organizational skills and the ability to manage multiple concurrent deadlines Effective communicator with the ability to collaborate with technical and non-technical staff Dependable and flexible with a proactive, team-oriented approach Availability to work Monday - Friday, 8am - 5pm, with overtime as needed #LI-SE1

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About Pape-Dawson:

Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally.