Proposal Coordinator I - Marketing

LJA; Dallas (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

LJA invites a driven Proposals Coordinator I to join our Marketing team in Dallas, supporting the development, production, and submission of proposals and qualifications packages. You will help with interview materials and learn procurement processes in a deadline-driven environment.

Under guidance, you’ll gain hands-on exposure to proposal management, resumes collection, content libraries, and subconsultant coordination while developing core skills for a successful bid career.

Responsibilities

• Coordinating small to moderate-sized proposals under the guidance of senior marketing staff
• Assisting with proposal scheduling, production, and submission activities
• Formatting and assembling proposal documents using Adobe InDesign
• Coordinating collection of resumes, project descriptions, and supporting materials
• Assisting with maintenance of proposal files, templates, content libraries, CRM and marketing databases
• Supporting subconsultant coordination and information collection
• Preparing compliance matrices and assisting with requirement reviews

Job description

What Lja Has To Offer

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

What Lja Has To Offer

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

What Makes Lja Different

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in‑house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW

As a Proposal Coordinator I at LJA in our Marketing department, you will be responsible for supporting the development, production, and submission of proposals, qualifications packages and assisting with interview presentations. This role focuses on developing core proposal management skills, learning AEC procurement processes, and supporting pursuit teams in a deadline‑driven environment. Working under regular guidance and direction while developing proposal management skills.

A TYPICAL DAY MIGHT INCLUDE

• Coordinating small to moderate-sized proposals under the guidance of senior marketing staff
• Assisting with proposal scheduling, production, and submission activities
• Formatting and assembling proposal documents using Adobe InDesign
• Coordinating collection of resumes, project descriptions, and supporting materials
• Assisting with maintenance of proposal files, templates, content libraries, CRM and marketing databases
• Supporting subconsultant coordination and information collection
• Preparing compliance matrices and assisting with requirement reviews