Admin Assistant II - Land Development

LJA; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Time Off: PTO & holidays

Health, dental & pets insurance

Parental leave

Tuition reimbursement

Referral bonuses

Volunteer days

Professional development

Internal mobility

Fun culture

Job summary

LJA is seeking an Admin II in San Antonio to support day-to-day activities across workgroups. You’ll handle correspondence, scheduling, and cross‑department coordination to keep projects moving forward.

You’ll collaborate with leadership, coordinate meetings, and assist with billing and facilities tasks. A proactive, detailed, and reliable team player thrives in this environment.

Qualifications

• Associates Degree preferred or equivalent industry experience.
• 2+ years of experience in an admin/office role.
• Strong proofreading and editing skills.
• Excellent written and verbal communication.
• Experience in an engineering consulting firm is a plus.
• Ability to work under deadlines in a team environment.

Responsibilities

• Assist with project and department administration and coordination.
• Prepare letters, memos, reports, forms and proposals.
• Edit documents before client submittal; file correspondence and other documents.
• Interface with accounting to open new jobs and ensure proper billing.
• Schedule meetings; arrange travel, conferences and seminars.
• Assist VPs with project opening forms and miscellaneous tasks.
• Assist with credit card reconciliation.
• Coordinate office events and ordering of supplies; handle miscellaneous requests.
• Troubleshoot conference room tech and printers; assist with setup.
• Provide reception support as needed; perform other tasks as assigned.

Skills

MS Office proficiency

Excel

Word

Outlook

PowerPoint

Attention to detail

Team collaboration

Communication skills

Deadline-driven

Dependable

Education

Associates Degree preferred

Job description

What Lja Has To Offer

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

What Lja Has To Offer

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

What Makes Lja Different

At LJA, our employee‑owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee‑owned. Client‑focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in‑house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW:

As an Admin II at LJA Business Solutions, you will be responsible for support for day‑to‑day activities of the various workgroups.

A TYPICAL DAY MIGHT INCLUDE:

• Assists with project and department administration and coordination as required
• Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence
• Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
• Interfaces with accounting to open new jobs and ensure proper billing
• Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements
• Assists Vice Presidents with project opening forms and miscellaneous tasks
• Assists with credit card reconciliation
• Assists with handling miscellaneous request, office building issues, and coordination of office events
• Assists as backup for ordering routine supplies for office supplies
• Assist with scheduling conference rooms for meetings and setup of beverages and food
• Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brown bags
• Assists with troubleshooting issues with printers and plotters prior to service call
• Handles administrative and reception tasks as and when required
• Other tasks, as assigned

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associates Degree preferred or experience in industry

REQUIRED QUALIFICATIONS:

• 2+ years of experience
• Strong Excel, Word, Outlook and PowerPoint knowledge
• Must be dependable and possess sense of urgency
• Previous experience in an engineering consulting firm strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

LEVEL UP WITH LJA

At LJA, we’re 100% employee‑owned. This drives results, rewards ambition and supports long‑term success for every team member. With almost 100 locations and 3,000+ employee‑owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in‑house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.