Proposal Coordinator for RFPs & RFQs

TPD; Pottstown (Montgomery County); On-site; USD 42,000 - 65,000; Full time

Job summary

TPD is a top-ranked design firm seeking a full-time Proposal Assistant to support proposal submissions and marketing administration. You will perform daily online searches, manage databases and project files, and coordinate communications across teams.

You’ll assist with RFP/RFQ responses, registration packages, and related tasks, ensuring timely, compliant submissions. On-site collaboration with engineers and staff is essential.

Qualifications

• Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or related field; or up to two years of experience in communications, marketing, or administrative roles.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (including InDesign) preferred, but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
• Impeccable attention to detail.
• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
• Ability to multi-task and manage several projects simultaneously, under tight deadlines.
• Excellent writing skills.
• Good interpersonal, communication and conceptual thinking skills.
• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
• Must be a team player and willing to fill in on other related duties as necessary.

Responsibilities

• Search for pertinent project advertisements online on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Maintain and utilize informational databases, spreadsheets, and tracking tools to monitor qualifications, credentials, and project experience.
• Assist PA Proposal Team in the preparation of RFPs, RFQs, and related responses from start to finish.
• Coordinate print and bind submissions for hard-copy proposals and manage on-site production when needed.

Skills

Attention to detail

Writing skills

Organizational skills

Communication skills

Teamwork

Education

Associates or Bachelor's degree in Business Administration, Marketing, Communications, or related field

Tools

Microsoft Office Suite

Adobe Creative Suite (InDesign)

Job description

TPD is a top-ranked design firm seeking a full-time Proposal Assistant to support proposal submissions and marketing administration. You will perform daily online searches, manage databases and project files, and coordinate communications across teams.

You’ll assist with RFP/RFQ responses, registration packages, and related tasks, ensuring timely, compliant submissions. On-site collaboration with engineers and staff is essential.