Proposal Manager

The Prospective Group (TPG); Fairfax (VA); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

PTO + federal holidays

Medical, Dental, Life, Disability

401k with company match

Flexible Spending Accounts

Annual bonuses

Continuing education

Job summary

The Prospective Group (TPG) in Fairfax, VA seeks a seasoned Proposal Manager to guide and coordinate bid responses (RFPs/RFQs). You will manage the end-to-end proposal process, ensuring compelling, compliant submissions that communicate TPG’s value.

Ideal candidates will have a minimum of five years in proposal management, strong writing/editing skills, and experience with government procurement processes. Hybrid work arrangement with comprehensive benefits.

Qualifications

• Bachelor's degree in English, Business, Communications, Marketing, or related field.
• Minimum five years of proposal management experience.
• Experience managing proposal responses to DoS, DoD, and NIH a plus.
• Excellent writing and editing skills with proofreading and desktop publishing capabilities.

Responsibilities

• Develop a proposal development plan with timelines, roles, and responsibilities.
• Oversee collection and development of proposal content—technical, management, past performance, pricing, and compliance documents.
• Lead and coordinate cross-functional teams to ensure timely contributions.
• Ensure compliance with RFP requirements, formatting standards, and submission deadlines.
• Write or edit sections to ensure clarity, persuasive language, and alignment with the company’s messaging.
• Manage schedules and deadlines throughout the proposal process.
• Coordinate internal reviews, color reviews, and final quality checks before submission.
• Ensure timely submission and capture feedback for improvements.

Skills

Writing & editing

Attention to detail

Microsoft Word advanced features

Education

Bachelor's degree in English, Business, Communications, Marketing, or related field

Tools

Microsoft Word

Job description

TPG is looking for highly skilled, self-motivated individuals who believe in providing customers with premium-quality professional support. We need people who have technical expertise, managerial skills, and leadership qualities, and who demonstrate a willingness to go the extra mile for their clients.

We truly value our employees and offer a comprehensive benefits package designed to meet the needs of each individual.

From the first day of employment with TPG, employees are eligible for coverage under most plans and are encouraged to participate in any, or all, of our benefit programs:
Work/Life Balance: Minimum three weeks PTO (combined vacation and sick leave) and all federal holidays
Insurance: Medical, Dental, Life, Disability
401k: 4% Company match
Flexible Spending Accounts: Transportation, Childcare, Medical Expenses
Annual Bonuses: Based on employee and company performance
Continuing Education: To enhance job related skills and promote career development

Position

Proposal Manager

Location

Fairfax, VA

Remote Status

Hybrid

Job Id

468

# of Openings

1

The Prospective Group (TPG)

is looking for a Proposal Manager to play a vital role in the business development process, expressly when responding to requests for proposals (RFPs), requests for quotes (RFQs), or other bid opportunities. The proposal manager’s primary mission is to manage and coordinate the development of winning proposals that meet client requirements and effectively communicate TPG’s value proposition. At TPG the role is a combination of business development, project management, and technical writing; however, the focus remains the same: managing the proposal process efficiently and effectively to secure new and retain existing business opportunities. The proposal manager is essentially the project manager of the proposal process—organizing, coordinating, overseeing and participating in the varied activities needed to produce a compelling, compliant proposal that enhances TPG’s chances of winning a contract.

Position Responsibilities & Activities

Proposal Planning and Strategy

• Develop a proposal development plan, including timelines, roles, and responsibilities. Coordinate with capture managers and business development teams to understand the opportunity and key win themes.

Content Management

• Oversee the collection, organization, and development of proposal content—technical sections, management approaches, past performance, pricing, and compliance documents.

Team Coordination

• Lead and facilitate cross-functional teams, including technical experts, pricing specialists, legal, and graphics, ensuring everyone contributes their part on schedule.

Compliance and Quality Assurance

• Ensure the proposal complies with all RFP requirements, formatting standards, and submission deadlines. Conduct reviews and quality checks to ensure clarity, consistency, and accuracy.

Writing and Editing

• Proposal managers often coordinate and review content, may also write or edit sections to ensure clarity, persuasive language, and alignment with the company’s messaging.
• Schedule and Deadline Management
• Keep the proposal development process on track, managing deadlines, review cycles, and approvals.

Review and Approval Process

• Facilitate internal reviews, including color reviews, management sign-offs, and final quality checks before submission.
• Submission and Follow-up
• Ensure timely submission of the proposal and track feedback or debriefs afterward to improve future responses.

Qualifications

• Bachelor's degree in English, Business, Communications, Marketing, or related field
• Minimum five years of proposal management experience
• Experience managing proposal responses to the Department of State, Department of Defense, and National Institute of Health a plus
• Command of the English language with exceptional writing and editing /proofing skills, including expert level skill in Microsoft Word features for proofing and desktop publishing
• Attention to detail: in the comments section of your application, tell us your favorite color
• Experience in government and procurement databases (e.g., SAM.gov, FPDS, eBuy) and regulations (e.g., FAR/DFAR, SBA regulations, etc.)

Position Pay Range

$120,000 - $135,000 USD

The Prospective Group (TPG) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.