Proposal Specialist

TDIndustries; Town of Texas (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

TDIndustries is seeking an experienced Proposal Specialist to support strategic B2B proposals, RFQs, RFPs, and prequalification submissions. You will develop compliant, compelling content, coordinate end-to-end proposals, and collaborate with leadership to shape messaging and branding across documents and presentations.

The role demands excellent writing, editing, and project management skills, with the ability to manage concurrent workstreams and meet tight deadlines in a fast-paced

Qualifications

• Bachelor's degree in Marketing, Communications, English, Business or related field required
• 3+ years of experience in proposal development
• Ability to work in office is required
• Deadlines may require night/weekend/holiday hours
• Knowledge of construction industry is a plus
• Excellent writing, editing, and proofreading skills
• Strong understanding of proposal best practices, compliance, and review processes
• Ability to manage multiple deadlines in a fast-paced environment
• Strong communication and teamwork
• Proficiency in MS Office and Adobe InDesign preferred (as applicable)

Responsibilities

• Coordinate end-to-end proposal development from intake to submission
• Review RFQs/RFPs to identify requirements and deadlines
• Collaborate with senior leadership on win themes and messaging
• Draft, edit, and format proposal content for clarity and brand alignment
• Customize resumes, project profiles, and boilerplate content
• Maintain proposal content libraries and standard narratives
• Ensure deliverables meet quality standards
• Support development of presentations and marketing collateral
• Track proposal progress and maintain records
• Identify process/content improvements to enhance proposals

Skills

Proposal development

Writing & editing

Project management

Attention to detail

Deadline oriented

Team collaboration

Education

Bachelor's degree in Marketing, Communications, English, or Business

Tools

MS Office Suite

Adobe InDesign

Job description

Our in-house Marketing team supports TDIndustries' business development efforts through strategic customer communication, presentation support, RFP response, and proposal creation. We are seeking an experienced Proposal Specialist committed to developing high-quality, compelling proposals and qualifications in response to client requests, including RFQs, RFPs, and prequalification submissions.

This role is responsible for supporting the strategic development of commercial (B2B) proposals and requires expertise in written communication and project management. Responsibilities include the development, maintenance, and execution of compliant and compelling proposals, RFP responses, and pitch meeting materials. The Proposal Specialist demonstrates outstanding communication skills, a keen eye for detail, excellent project management skills, and the ability to manage concurrent workstreams while approaching each initiative with a positive, can-do attitude.

Essential Duties

• Coordinate and support the end-to-end proposal development process, from intake to final submission
• Review RFQs/RFPs to identify requirements, compliance needs, and deadlines
• Collaborate with senior leadership to shape win themes, messaging, and positioning across written and visual proposal materials
• Draft, edit, and format proposal content to ensure clarity, consistency, and alignment with brand standards
• Customize resumes, project profiles, and boilerplate content for each pursuit
• Maintain and update proposal content libraries, including resumes, project sheets, and standard narratives
• Ensure all deliverables meet quality standards for accuracy, completeness, and professionalism
• Support the development of presentations, interview materials, and related marketing collateral as needed
• Track proposal progress and maintain organized records of submissions and outcomes
• Assist in continuous improvement efforts by identifying opportunities to enhance processes, tools, and content

Minimum Requirements

• Bachelor's degree in Marketing, Communications, English, Business or related field required
• 3+ years of experience in proposal development
• Ability to work in office is required
• This role is a deadline oriented position and will occasionally require night/weekend/holiday hours.
• Knowledge of construction industry is a plus
• Excellent writing, editing, and proofreading skills with a keen eye for detail
• Strong understanding of proposal best practices, compliance requirements, and review processes
• Ability to work under pressure and manage multiple deadlines and priorities in a fast-paced environment
• Excellent communication skills and a strong team-oriented mindset
• Strong organizational and time management skills
• Proficiency in MS Office Suite (Word, PowerPoint, Excel); experience with Adobe InDesign preferred

Grow Your Career with TDIndustries

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions-from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built - and shared - by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity - never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.