Proposal Assistant

Hirebridge; Pottstown (Montgomery County); On-site; USD 40,000 - 60,000; Full time

Job summary

TPD is seeking a full-time Proposal Assistant to support proposal submissions and marketing admin tasks. The role involves researching relevant project ads daily, coordinating internal communications, and maintaining qualification databases.

You will assist with RFPs/RFQs and hard copy production, printing, binding, and distribution as needed. Ideal candidates have a degree in business/marketing/communications or up to two years in related roles, strong writing and organizational skills, and

Qualifications

• Coursework or degree in business, marketing, communications, or related field, or up to two years of experience.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (InDesign) preferred but not required.
• Strong written and verbal communication with impeccable attention to detail.

Responsibilities

• Search online daily for pertinent project advertisements.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Maintain databases, spreadsheets, and tracking tools for qualifications and project experience.
• Assist the Proposal Team with RFPs, RFQs, and related responses from start to finish.
• Proposal Submission Coordinator for hard copy production and on-site printing/binding.
• Collaborate with engineers and teammates to prepare written materials and meet deadlines.

Skills

Attention to detail

Organizational skills

Writing skills

Communication skills

Multitasking

Teamwork

Education

Associates or Bachelor's degree in Business Administration, Marketing, Communications, or related field

Tools

Microsoft Office

Adobe Creative Suite (InDesign)

SF 330 forms

Job description

Ranked the #4 Large Employer to Work for in America and residing in the Top 400 on Engineering News Record (ENR)'s List of Top Design Firms in the nation, TPD is currently looking for a full-time Proposal Assistant to aid in the team’s proposal submissions and marketing admin-related efforts.

Duties and Responsibilities include, but are not limited to:

• Conduct online searches for pertinent project advertisements on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience. Examples include:
• Staff Licenses & Certification files
• Master Resumes
• Master Project Sheets
• Services Summary Sheets
• Active Project Spreadsheet
• Project Management’s Pursuit Chart Spreadsheet

Proposal Production Tasks:

• Assist the PA Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.
• Proposal Submission Coordinator for Hard Copy Production Efforts: Acts as the Proposal Team’s primary resource for all print and bind submissions. Available to work on-site whenever neededto print, assemble, bind, package, and distribute proposal submissions via UPS or hand delivery (if needed), to ensure timely and compliant delivery.

Job Requirements:

• Coursework, Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field, and/or up to two (2) years of experience in communications, marketing, or administrative roles - proposal experience is a plus.

• Proficient in Microsoft Office Suite.

• Experience with Adobe Creative Suite (including InDesign) preferred, but not required.

• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.

• Impeccable attention to detail.

• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.

• Ability to multi-task and successfully manage several projects simultaneously, under tight deadlines.

• Excellent writing skills.

• Good interpersonal, communication and conceptual thinking skills.

• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.

• Must be a team player and willing to fill in on other related duties as necessary.

At TPD we exist to improve the quality of life for the public and are dedicated to Moving Forward Together.