Proposal Assistant

TPD; Pottstown (Montgomery County); On-site; USD 42,000 - 65,000; Full time

Job summary

TPD is a top-ranked design firm seeking a full-time Proposal Assistant to support proposal submissions and marketing administration. You will perform daily online searches, manage databases and project files, and coordinate communications across teams.

You’ll assist with RFP/RFQ responses, registration packages, and related tasks, ensuring timely, compliant submissions. On-site collaboration with engineers and staff is essential.

Qualifications

• Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or related field; or up to two years of experience in communications, marketing, or administrative roles.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (including InDesign) preferred, but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
• Impeccable attention to detail.
• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
• Ability to multi-task and manage several projects simultaneously, under tight deadlines.
• Excellent writing skills.
• Good interpersonal, communication and conceptual thinking skills.
• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
• Must be a team player and willing to fill in on other related duties as necessary.

Responsibilities

• Search for pertinent project advertisements online on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Maintain and utilize informational databases, spreadsheets, and tracking tools to monitor qualifications, credentials, and project experience.
• Assist PA Proposal Team in the preparation of RFPs, RFQs, and related responses from start to finish.
• Coordinate print and bind submissions for hard-copy proposals and manage on-site production when needed.

Skills

Attention to detail

Writing skills

Organizational skills

Communication skills

Teamwork

Education

Associates or Bachelor's degree in Business Administration, Marketing, Communications, or related field

Tools

Microsoft Office Suite

Adobe Creative Suite (InDesign)

Job description

Ranked the #4 Large Employer to Work for in America and residing in the Top 400 on Engineering News Record (ENR)'s List of Top Design Firms in the nation, TPD is currently looking for a full-time Proposal Assistant to aid in the team’s proposal submissions and marketing admin-related efforts.

Duties And Responsibilities Include, But Are Not Limited To

• Conduct online searches for pertinent project advertisements on a daily basis.
• Send company-wide notification emails: Leads, Pursuits, Awards, etc.
• Maintenance, continuous upkeep, and utilization of informational databases, spreadsheets, and tracking tools to monitor TPD’s qualifications, credentials, and project experience. Examples include:
• Staff Licenses & Certification files
• Master Resumes
• Master Project Sheets
• Services Summary Sheets
• Active Project Spreadsheet
• Project Management’s Pursuit Chart Spreadsheet

Proposal Production Tasks

• Assist the PA Proposal Team in the preparation of Request for Proposals (RFPs), Request for Qualifications (RFQs), Registration to do Business Packages, and similar responses from start to finish for various governmental agencies.
• Proposal Submission Coordinator for Hard Copy Production Efforts: Acts as the Proposal Team’s primary resource for all print and bind submissions. Available to work on-site whenever needed to print, assemble, bind, package, and distribute proposal submissions via UPS or hand delivery (if needed), to ensure timely and compliant delivery.

Job Requirements

• Coursework, Associates or Bachelor’s degree in Business Administration, Marketing, Communications, or a related field, and/or up to two (2) years of experience in communications, marketing, or administrative roles - proposal experience is a plus.
• Proficient in Microsoft Office Suite.
• Experience with Adobe Creative Suite (including InDesign) preferred, but not required.
• Experience with SF 330 forms, technical writing, and A/E/C industry experience preferred, but not required.
• Impeccable attention to detail.
• Excellent organizational skills with proven ability to manage multiple projects and work independently or in a team setting.
• Ability to multi-task and successfully manage several projects simultaneously, under tight deadlines.
• Excellent writing skills.
• Good interpersonal, communication and conceptual thinking skills.
• Willingness and ability to collaborate with entry level up to manager level engineers to prepare written materials and manage deadlines.
• Must be a team player and willing to fill in on other related duties as necessary.

Don't meet every qualification or skill in the description? That's ok! We are fully committed to expanding our staff and culture to best serve our clients and our communities. If you are interested in this position but don't completely align with every qualification listed, you may be what we are looking for, for this role or maybe for another open position.

At TPD we exist to improve the quality of life for the public and are dedicated to Moving Forward Together®.